Executive Assistant

This role is critical for the success of the executives you will be supporting and so RWS as a whole. Your role will primarily be to support three Executives and one President with tasks such as scheduling, reviewing, prioritizing and responding to emails, answering and returning phone calls, organising documents, maintaining records and managing their diary and travel, while deputising for the Chairman and CEO’s EA when required.

Supporting the Chairman and CEO’s EA to ensure a consistent approach to executive support; the role will be varied, challenging and enjoyable, giving you opportunity to take ownership and shape the position to best suit your Executives and yourself while working in a rapidly growing global organisation.

The role will be a full time, hybrid role with 2-3 days of the week based in our Maidenhead office.

Responsibilities:

• Provide secretarial and administrative support, while supporting the Chairman and CEO’s EA as required
• Act as first point of contact for your Executives.
• Manage daily administrative tasks
• Diary management, forward planning, email and communication management
• Screen emails and telephone calls
• Organising meetings and logistics - room, materials, clients, meeting reconfirming, refreshments etc
• Booking travel as required
• Interpret instructions and issues arising and then implement actions appropriately
• Approve decisions, requests, expenditure and recommendations on behalf of your executives in their absence, according to agreed guidelines
• Handle a wide range of sensitive, confidential and high-profile correspondence and records with tact and discretion

Skills Required:

• Previous senior or executive level PA experience is essential, ideally gained within in a multinational company
• Experience of supporting mulitpul executives at any one time
• Solid communication skills, with excellent command of written and spoken English is essential
• Great interpersonal skills, with emotional intelligence
• Strong organisational skills, able to deal with a fast-paced environment
• Ability to interact with both internal and external executive level individuals
• Extensive experience of working with Microsoft packages including: Word, Excel, PowerPoint and Outlook
• The ability to work to tight deadlines and adaptable to working in a fast paced ever changing environment
• Ability to work on their own initiative, solving problems as necessary
• High level of integrity and confidentiality with strong attention to detail
• Excellent organisational and time-management skills with a high attention to detail

At RWS, we’re here for one purpose: unlocking global understanding.

As a unique, world-leading provider of technology-enabled language, content, and intellectual property services, we remove the barriers to communication to make global connection possible. Our unrivalled experience and deep understanding of language have been developed over more than 60 years. As we look to shape the future, our ambition is to create a world where understanding is universal for everyone.

We work with over 80% of the world’s top 100 brands, more than three-quarters of Fortune’s 20 ‘Most Admired Companies’ and almost all the top pharmaceutical companies, investment banks, law firms and patent filers. Our client base spans Europe, Asia Pacific and North and South America. Our 65+ global locations across five continents service clients in the automotive, chemical, financial, legal, medical, pharmaceutical, technology and telecommunications sectors.

Over the past 20 years we’ve been evolving our own AI solutions as well as helping clients to explore, build and use multilingual AI applications. With 45+ AI-related patents and more than 100 peer-reviewed papers, we have the experience and expertise to support clients on their AI journey.

If you like the idea of working with smart people who are passionate about breaking down language barriers and giving back to their communities, then you’ll love life at RWS. Our work fundamentally recognizes the value of every language and culture. So, we celebrate difference, we are inclusive and believe that diversity makes us strong.

We want every employee to grow as an individual and excel in their career. In return, we expect all our people to live by the values that unite us: to partner with colleagues and clients, to adopt a pioneering spirit, to be positive in progressing the work we do, and always to deliver what we promise.

RWS embraces DEI and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics

Recruitment Agencies: RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.