Finance Administrator

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

Our finance team are committed to providing an efficient and accurate service to our legal advisors and to other support functions. At the centre of this is ensuring that the client and office accounts are kept up to date and invoices are produced accurately and in a timely manner.

An exciting opportunity has arisen for a Finance Administrator to join our Finance team in Northampton on a permanent contract. You will be working as part of a local team and a larger firm wide department, supplying an efficient and accurate finance administration service.

This is an excellent opportunity for someone to broaden their knowledge and gain new skills. You will need to have excellent communication skills, a keen eye for detail, flexibility, able to manage your own workload within tight deadlines.

• To assist in a broad range of Finance Administration tasks for all areas of the Finance team and the wider business.


• Allocation of office receipts including CHAPS/International and Faster Payments daily.


• The administration of cost centres, roles and approvals in GK2.


• Complete rate changes as per policy.


• Daily processing of the general Accounts mailbox to include distribution of PO. numbers to relevant Legal Advisers, dealing with invoice queries as well as general accounts queries.


• Calculation and payment of accrued client account interest as per policy on a monthly basis.


• Administration of IHI rates in SAP.


• Administration of Worldpay/Key IVR portals.


• Administration of Write-Off Approver tables in SAP.


• Administration of Expense approvals in SAP.


• Efficient delivery of Payments, Billing and Sweeps for B2B clients.


• Assist with vendor set up and management.


• Process FRS102 WIP write offs.


• Ensuring write-off requests are processed in a timely manner by Legal Advisers and chase where appropriate.


• Cover and support on e-billing uploads and reconciliations.


• Assist with bank statement loads where necessary.


• Update matters assigned to leavers in a timely manner.


• Review unprocessed draft bills in a timely manner.


• To understand and ensure compliance with the Accounts Rules in relation to all tasks.


• Other ad-hoc tasks as necessary.


• Sending copy invoices to clients.


• Processing bill write-offs – both ad hoc and weekly for client discounts.


• Run and distribute cash reports to relevant departments.


• Weekly processing of reminder letters sent to clients.


• Sending both automatic and manual statements of account to clients and internal parties each month.


• Maintenance of client contact details via BP.


• Processing supplier forms, proof of debt forms, credit checks and other ad hoc tasks.

• Applicant should possess excellent numeracy skills


• Good level of IT literacy i.e. Excel, Outlook, Word essential.


• Knowledge of SAP would be an advantage.


• Positive with can do attitude.


• Excellent attention to detail and accuracy.


• Have the ability to work under pressure and meet tight deadlines.


• Ability to adapt and maintain high standards.


• Organised with a neat, tidy & flexible approach to working practices.


• Ability to work as part of a small local team but also the bigger Finance team.

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.