Workforce Coordinator

Job Overview

To work with the medical management team in managing non-career grade Doctors, Specialists Registrars, and middle grades / junior doctors, following the implementation of a full shift rota for all grades. To co-ordinate leave for all grades of medical staff, ensuring appropriate cover is provided.

Purpose Of Job

The overall purpose of all posts in the Directorate is to contribute to the effective delivery

of patient focused health care. Every member of staff is expected to be flexible in the way

they work and to undertake any task or activities that they are competent to do.

Main duties of the job

Key Tasks & Responsibilities

• Work with the management team and lead clinicians to maintain a full shift working
  
  

pattern in line with service and training needs. Ensuring doctors comply with working

time directives and do not exceed total working hours allowed by policy.

• Work with junior doctors to ensure appropriate level of service is provided to wards
  
  

and outpatient department.

• Communicate changes to rota and service to relevant parties.
• Act as a central point of contact for consultants, non-career grade doctors, Specialist
  
  

Registrars and Junior Doctors, providing advice and guidance regarding Trust policies

relating to leave and mandatory training.

• Manage the rota on a daily basis ensuring cover is provided in the event of
  
  

sickness/absence. Re-deploy staff on a daily basis as necessary.

• Ensure that the Outpatients Department, Theatres and other relevant departments are
  
  

informed of Medical Staff absence and other leave, to ensure clinical commitments

are reduced or cancelled as a last resort.

• Manage the allocation of annual and study leave, ensuring cover is available.
• Participate in the induction of all medical staff.
  
  

2

• Agree the use of locum staff in conjunction with Operations Manager/Associate
  
  

Director. Monitor use of locum medical staff and spend, supporting the Operations

Manager/Associate Director to manage the budget for locum spend.

• Ensure appropriate staffing is made available to outpatient clinics ensuring the
  
  

maximum numbers of patient are seen.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Frimley Health Trust benefits on Vimeo

Detailed Job Description And Main Responsibilities

KEY TASKS & RESPONSIBILITIES:

• Work with the management team and lead clinicians to maintain a full shift working
  
  

pattern in line with service and training needs. Ensuring doctors comply with working

time directives and do not exceed total working hours allowed by policy.

• Work with junior doctors to ensure appropriate level of service is provided to wards
  
  

and outpatient department.

• Communicate changes to rota and service to relevant parties.
• Act as a central point of contact for consultants, non-career grade doctors, Specialist
  
  

Registrars and Junior Doctors, providing advice and guidance regarding Trust policies

relating to leave and mandatory training.

• Manage the rota on a daily basis ensuring cover is provided in the event of
  
  

sickness/absence. Re-deploy staff on a daily basis as necessary.

• Ensure that the Outpatients Department, Theatres and other relevant departments are
  
  

informed of Medical Staff absence and other leave, to ensure clinical commitments

are reduced or cancelled as a last resort.

• Manage the allocation of annual and study leave, ensuring cover is available.
• Participate in the induction of all medical staff.
  
  

2

• Agree the use of locum staff in conjunction with Operations Manager/Associate
  
  

Director. Monitor use of locum medical staff and spend, supporting the Operations

Manager/Associate Director to manage the budget for locum spend.

• Ensure appropriate staffing is made available to outpatient clinics ensuring the
  
  

maximum numbers of patient are seen.

• Work with the management team, waiting list team, and outpatient departments to
  
  

ensure waiting times are achieved as best as possible.

• Work with the management team, waiting list team, and outpatient departments to
  
  

ensure waiting times are achieved as best as possible.

Person specification

Qualifications

Essential criteria

• Educated to degree level
• ECDL (European Computer Driving License)
  
  

Desirable criteria

• Professional qualification
• Management Qualification
  
  

Experience

Essential criteria

• Experience of a busy environment and dealing with the general public
  
  

Desirable criteria

• Experience of working in the NHS either in a hospital, private practice or for a GP
• Experience in a clinical setting
• Significant experience in complex administration within an acute hospital
• Knowledge of the 18-week RTT target
  
  

Skills

Essential criteria

• Excellent interpersonal skills
• Ability to prioritise and manage workload efficiently without supervision
• Working under pressure
• Ability to build credible relationships with all levels of medical staff and management
  
  

Desirable criteria

• Knowledge in rota planning
• Knowledge of medical workforce requirements and contracts
  
  

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As a well performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. We have an ongoing commitment to improving the health and care services for the 900,000 people we serve across Berkshire, Hampshire, Surrey and south Buckinghamshire.

We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in health & wellbeing, delivering excellence for our communities.

We continue to invest in our services and facilities, including a £10 million upgrade to the hospital maternity unit as well as £49m major new Emergency Assessment Centre on our Wexham Park site. The opening of a brand new £100m state of the art hospital which replaced the existing hospital facility at Heatherwood and are planning to invest further in diagnostics and inpatient capacity at Frimley Park.

We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June and we are already beginning to reap the benefits of this ambitious investment.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.

Apply online now