Volunteer Company Secretary | The Hunger Project UK

We are seeking a highly organised and experienced volunteer Company Secretary to play a crucial role in the effective governance and compliance of our charity.

What difference will you make?

What We Offer An opportunity to make a lasting contribution to ending hunger. Use your professional skills for high-impact global work. Work alongside a passionate team of trustees and volunteers. Reimbursement of agreed out-of-pocket expenses. Induction and ongoing support from the Chair and Board.

What are we looking for?

Person Specification Essential Proven experience in company secretarial, governance, legal, or high-level administrative roles. In-depth knowledge of UK charity and company law, including Charity Commission and Companies House requirements. Excellent organisational skills and attention to detail. Strong communication skills with the ability to draft clear, concise minutes and reports. Proficiency in Microsoft Office Suite, Dropbox and virtual meeting tools. Ability to work independently, flexibly, and to deadlines. Alignment with the mission, vision, and values of The Hunger Project. High level of integrity and discretion. Desirable Experience volunteering in the non-profit or charity sector. Familiarity with charitable companies limited by guarantee.

What will you be doing?

This is an exciting opportunity to contribute your expertise to a cause you care about, working closely with our CEO, Chairpersons, and Board of Trustees to ensure we meet all statutory and regulatory requirements. The Company Secretary should also be available to provide a central source of guidance and advice within THP-UK on matters of charity ethics, company law and good governance. Board Meetings & Support Collaborate with the Chair and CEO to prepare agendas and forward plans for Board meetings. Circulate papers and documentation in advance of meetings. Attend all Board meetings (typically quarterly), ensuring meetings are properly constituted (e.g. quorum present, aligned with Articles of Association). Accurately minute proceedings, record decisions and actions, and circulate minutes promptly. Maintain records of attendance and track follow-up on agreed actions. Statutory & Regulatory Compliance Ensure timely filing of statutory returns with Companies House and the Charity Commission, including Annual confirmation statements and annual returns. Updates to trustees, registered address, and governing documents. Submission of trustees' report and audited accounts (in collaboration with auditors). Keep an organised archive of governance documents, policies, minutes, and resolutions. Act as point of contact for formal correspondence from Companies House and the Charity Commission. Corporate & Charity Governance Advise the Board on legal and regulatory requirements, charity ethics, and corporate governance best practices. Keep up to date with statutory requirements and best practice for good corporate and charity governance and inform the Board as appropriate. Maintain all statutory registers. Conduct reviews of policies for clarity, compliance, and role-specific responsibilities. Assist in reviewing and submitting governance-related policies for Board approval (e.g., safeguarding, conflict of interest). Maintain a policy review schedule and ensure timely updates. Trustee Support & Onboarding Support the Chair in maintaining an up-to-date Board Handbook and policies. Assist with onboarding of new trustees by providing induction packs and key governance documents. Signpost training opportunities.