Receptionist/Administrator

Administrator / Receptionist

Industry: Construction ¦ Rail & Civil Engineering

Location: Cumbernauld, Scotland

Join an established national engineering contractor as an Administrator / Receptionist supporting a busy project team. This role offers longevity through secured contracts and projects.

The Role:

We are looking for an enthusiastic Administrator who has experience in reception duties. Your daily tasks will include a variety of responsibilities, mainly focusing on reception and administrative tasks.

Reception Duties:

• Answer and redirect phone calls
• Inform relevant personnel of visitors
• Provide refreshments for visitors as required
• Book meeting rooms for staff
• Manage all incoming and outgoing mail, including updating registers/franking
• Ensure recycling (cardboard/plastic) is ready for weekly uplift
• Log new starters and delete leavers from the system
• Report issues with photocopiers and plotters
• Perform printing and copying as needed
• Keep telephone lists up to date
  
  

Administrative Responsibilities:

• Provide support to senior management with general administration tasks
• Control documents for both internal and external systems
• Collect and store safety documentation (weekly/monthly reports, briefs, toolbox talks) in the centralised document control system
• Collate cash forecast information
• Liaise with site teams to gather necessary information for documentation
• Compile commercial reports, including timesheets and staff records
• Manage office consumables (order water, stationery/PPE, site materials as requested)
• Oversee local IT assets
• Compile a monthly Site Safety matrix
• Update the Building Maintenance File regularly
• Book and manage office maintenance/cleaning, including processing monthly invoices
• Take minutes of meetings when required
• Manage the local petty cash account
• Write and distribute correspondence to various project stakeholders
  
  

Requirements:

• Proven experience in an administrative role (experience in construction or civil engineering is beneficial)
• Previous reception experience
• Strong organisational skills with the ability to prioritise tasks and work autonomously
• IT literate with proficiency in Microsoft Office packages (Excel, Word, PowerPoint)
  
  

Benefits:

• Competitive annual salary (negotiable based on experience)
• 25 days holiday plus bank holidays (increasing with service)
• Company contributory pension scheme
• Life Insurance
• Westfield Health Cash Plan & Rewards
• Generous employee referral scheme
• Supportive infrastructure for personal and professional development, creating pathways for career advancement
• Consistent learning opportunities
• Safe working environment
• Employee forums for voicing opinions and suggestions
  
  

If you are passionate about making a difference in a dynamic environment and meet the above criteria, we would love to hear from you. Apply today for this exciting opportunity!

The Company

Why AmcoGiffen?

You will be joining a reputable and firmly established, engineering contractor operating nationally in rail, civils and engineering markets. AmcoGiffen are renowned in the market as a specialist civil, building, mechanical and electrical renewals and maintenance business with ongoing and successful projects and frameworks across the country, you will become part of our expert outfit.

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, aviation, waterways and much more.

Diversity & Inclusion at AmcoGiffen

We value collective expertise, but also the spark that one person can bring. As one of us, you can be you, because your individuality is an asset to our business and the communities in which we work and represent.

We are working hard as part of the civil engineering and construction industry, to improve diversity & inclusion. Our Diversity and inclusion journey at AmcoGiffen, is constantly evolving and is designed to break down barriers and promote the principles of a diverse workforce through multiple channels. This includes delivering training, raising awareness, regular forums and sharing our engagement calendar of activities and events to encourage participation at all levels throughout our organisation.

Diversity & Inclusion is embodied throughout our SPIRIT core Business values and lies at the heart of our culture of Safety, Professionalism, Innovation, Respect, Integrity and Teamwork.

AmcoGiffen is an Equal Opportunities Employer, offering challenging, worthwhile careers to everyone and is pro-actively committed to improving our understanding year on year to foster a diverse and inclusive environment for all employees as well as for the customers and communities in which we serve and operate within. It doesn’t matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.

Health & Wellbeing

Operating from a people first perspective we support safety and wellbeing in the workplace as a priority. We have large number of colleagues that are trained and qualified mental health first aiders to support and listen where appropriate. We enrol all of the AmcoGiffen family onto an employee assistance programme which provides 24 hour, 7 days a week counselling and advice services.

Is AmcoGiffen your next career challenge? If so, apply now!

For more information or to arrange a private and confidential discussion about AmcoGiffen career opportunities, please contact our Recruitment Team:

[email protected]

Recruitment Manager