PMO Analyst

Join Police Digital Service as a PMO Analyst - starting salary £45,000

About Police Digital Service

To protect people from harm in our rapidly changing world, police services must not only keep up with technology and business changes but develop capabilities and ways of working that will enable them to adapt to and deal with the complexity of modern criminality.

Police Digital Service strives to be the go-to partner for technology developments and programmes across UK policing. Our team provides technical advice and delivers services to help policing and law enforcement organisations across the UK prioritise and focus on technology efforts.

Key responsibilities

• Provide a strategic overview of all programmes and projects, reporting inconsistencies or areas of concern to the PMO Assurance Manager.
• Effectively problem solve project management queries on PMO processes and standards.
• Evaluate and implement PMO process improvements to improve delivery quality and efficiency.
• Facilitate accurate inputs into governance boards, collating reliable data which can be used to make informed decisions and drive improvements.
• Analyse project performance data, identifying trends, risks, opportunities and threats.
• Initiate reviews of post-programme and post-project evaluation reports and benefits to ensure strategic goals have been enabled/ met.
• Coordinate stage gate reviews ensuring information is available in a timely manner and at the required quality.
• Collate an aggregated analysis of gated reviews to the Portfolio Management Group.
• Examine, track and facilitate completion of post stage gate actions to ensure key items are delivered on time and to the required quality.
• Develop portfolio stakeholder communications ensuring timely delivery and effective messaging.
• Develop and implement consistent standards and procedures.
• Implement guidelines, processes and templates to collect and maintain consistent data and provide hands-on delivery support to programmes and projects.
• Develop and manage document control procedures to cover baseline management, controlled issue of master documents, version control, document history and distribution lists.
• Undertake configuration audits of the PPM Tooling repository.
• Conduct health checks throughout the project delivery lifecycle, monitoring performance, gathering relevant data and producing statistical reports.
• Identify and report deviations and trigger exception reports when projects exceed tolerance levels.
• Manage the project change control process, providing advice, guidance and support to delivery teams.
• Examine programme and project change control registers across the portfolio to look for common themes and establish consistent resolution strategies.
• Support project delivery and mitigation of risks to ensure key risks and issues are managed.
• Establish consistent quality practices and standards across all PMO services.
• Manage the delivery reporting cycle, chasing information when required and challenging the quality of data.
• Build and maintain an information base of trend data for programme and project reporting.
• Collaborate with stakeholders within PDS and across Policing and the Home Office to build strong working relationships.

Key criteria

• Extensive experience in a PMO Analyst role.
• Excellent knowledge of project management methodologies, tools and best practice.
• Experience in analysing, reporting and monitoring delivery status.
• Understanding of portfolio management.
• Strong analytical skills to gather, interpret and present data on portfolio performance.
• Demonstrated experience of building strong working relationships, engaging and influencing stakeholders.
• Demonstrated experience of driving continuous improvement within a role, having a solution-focused attitude and excellent communication skills.
• Proven ability of working autonomously and managing own workload to meet deadlines.
• Demonstrated experience of being a forwarding thinking, proactive individual with the ability to anticipate and act on future requirements.
• Ability to build strong working relationships across stakeholders at all levels within PDS.
• Strong problem solving and team working skills with demonstrated experience of driving adherence to PMO standards.
• Experience in working with tools and applications (Excel, SharePoint, Power BI, Project Online, PowerApps).

For a full list of responsibilities and criteria, please refer to the Candidate Pack.

All applicants must be eligible for NPPV3 and SC clearances. Successful applicants will require NPPV3 clearance to have been approved before starting with PDS.

Our Values are:

• We value People
• We do the right thing
• We are innovative
• We are one Team
• We are proud and passionate

Diversity, equity and inclusion

We are committed to equal opportunities for all and will not discriminate on any grounds. We encourage applications from people from the widest possible span of experience. All applicants will be considered without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, parental status, nationality, neurodiversity or disability status.

Working Arrangements

This is a remote role with occasional travel required for meetings.