P2P Accounts Assistant

Job Overview

The Accounts Assisant will be supporting accurate and timely completion of AP activities and maintaining records for the company. This will include, but not limited to, invoice processing, vendor/supplier and AP account reconciliations, period close and consolidation, and resolving vendor/supplier queries. You are expected to have sufficient knowledge of associated regulations and internal controls to complete these activities.

About Group Finance

In joining RWS’s Finance team you will be a critical part of supporting a listed world-leading provider of technology-enabled language, content, and intellectual property services. RWS has growing revenues of over £750m through a combination of value accretive acquisitions and organic growth. Group finance, led by our Group CFO; Candy Davies, includes diverse teams across the globe operating in functions including business partnering, operational finance, specialist, and group functions. We cover a footprint of over 100 legal entities in 43 different countries worldwide.

It’s a very exciting time to join RWS Finance for an individual who enjoys change and making an impact! As part of the overall RWS business strategy we are making a significant investment in upgrading our financial systems and processes to deliver enhanced reporting and control, more efficient processing enabling great value through enhanced business partnering and decision support.

Key Responsibilities

Perform AP activities

• Process purchase order/non-purchase order invoices
• Process corporate P-card requests and produce P-card reports
• Perform vendor/supplier statements reconciliations
• Resolve reconciliation differences and aged items
• Analyse AP records and produce accurate AP reports to support GL reconciliation
• Investigate, resolve, or escalate vendor, contractor or employee queries as appropriate
• Any other ad-hoc projects that are assigned.

Ensure AP compliance

• Perform prescribed AP activities within defined AP policies and ensure all transactions adhere to them
• Ensure AP activities prior to and during period end close are compliant with fiscal close calendar, ensuring adequate time for collaboration with various teams impacted
• Ensure all P2P controls are adhered to and documented appropriately
• Apply knowledge to accurately record all AP activities and maintain supporting documentation.

Collaborate with others

• Establish relationships and credibility within the team as well as other cross-functional teams
• Collaborate with Master Data team for required data points, best practices and standards and data issues
• Collaborate with other Shared Service Centre (SSC) process delivery teams to exchange information, as required, and support process improvement where dependencies may exist

Skills & Experience

• Experience in P2P AP operations
• Strong English language skills
• Strong MS Excel skills with a proven aptitude to interpret vendor/supplier and financial data
• Basic knowledge of finance business processes, AP policies, treatment strategies, and statutory accounting principles to ensure compliant SSC operations
• Basic knowledge of core finance systems, ERP and related specialty functional systems, frameworks, and functionality
• Ability to perform AP tasks independently with minimal guidance or direction
• Ability to apply concepts, methods, and terminology associated with generally accepted accounting practices/operations to new or ambiguous situations
• Ability to interact with company stakeholders to ensure a high quality of service, while balancing expectations and realisations
• Ability to work in a fast-moving environment with a proactive approach, accustomed to working towards tight deadlines whilst maintaining quality of work

Beneficial to have:

• Experience with MS Dynamics
• Conversant in other languages beside English