Office Assistant

We are currently looking to recruit two Office Assistants to join the Facilities Department of a leading firm.

These roles provide essential administrative and office support, ensuring smooth daily operations. Both roles report directly to the Facilities Manager, with each offering slightly different responsibilities.

What you'll do

• Provide general administrative support to the Facilities Department
• Assist with office management, including organising and maintaining records
• Open, scan, and distribute incoming mail to relevant team members
• Handle correspondence, data entry, and document management tasks
• Support scheduling, coordinate meetings, and manage office supplies
• Ensure the office functions efficiently by maintaining smooth daily operations
• Report office maintenance issues promptly to the Facilities Manager
• Respond to inquiries and requests from staff regarding facilities
• Carry out other administrative and facilities duties as needed
• Process and frank outgoing mail, ensuring it’s ready for timely collection
• Handle copying, printing, scanning, binding, and filing requests
• Update Papers for fee earners and partners
• Provide mailroom and reception/switchboard cover during peak periods, absences, and breaks
• Set up meeting rooms and organise catering for meetings
• Assist with archiving files and scanning documents into the document management system (e.g., NetDocs)
• Perform tasks such as hand deliveries/collections, court running, photocopier replenishment, and escorting contractors
• Conduct Health & Safety inductions for new staff
• Maintain and order stationery and office supplied
• Manage petty cash, maintain records, and process payment requests, submitting monthly balances to the Finance Department
  
  

What you’ll need

• Strong organisational and multitasking skills
• Excellent communication skills, both written and verbal
• Ability to work independently as well as part of a team
• Proficiency in Microsoft Office and relevant software tools
• Prior experience in administrative roles is preferred
• Experience working in a professional office environment
• A proactive team player with a can-do attitude, adaptable to working within set procedures
• Strong interpersonal skills and attention to detail, producing high-quality work under tight deadlines
  
  

What you'll receive

• Competitive salary and benefits package
• Opportunities for professional growth and development
  
  

What’s Next?

For more information, please contact Susan or apply via the link below

Equal Opportunities

We are committed to providing equal opportunities regardless of gender, race, disability, sexual orientation, religion, belief, or age