Exams Officer

Job Details
We are seeking an organised and detail-focused Exams Officer to join our FE college and oversee the planning, administration and delivery of examinations and assessments. The post holder will be responsible for ensuring that all internal and external exams are conducted in accordance with awarding body regulations and JCQ guidance, working closely with curriculum teams, senior leaders and external agencies.

The successful candidate will have experience of exams administration within an education setting, strong organisational skills and the ability to manage competing deadlines during peak periods. You will be confident working with data and systems, able to communicate clearly with staff and students, and committed to maintaining accuracy and compliance. In return, we offer a supportive working environment, opportunities for professional development and the chance to play a key role in supporting learner achievement.

Duties & Responsibilities

• 
  To ensure that information regarding examination entries, registrations, and amendments is collected from subject leaders, processed and transmitted to the awarding bodies by the stated deadlines.
  
• To be responsible for the implementation of the awarding body instructions for the Conduct of Examinations.
• To ensure that seating plans, record sheets and other associated documentation are produced well in advance.
• To ensure the provision of the necessary resources for each examination season.
• To recruit, employ and appropriately train Invigilators to ensure sufficient cover is available for each examination.
• To work with the Additional Learning Support Manager to ensure that the appropriate provision is made for examination candidates with special requirements and the necessary applications/notifications sent to the Awarding Bodies.
• To manage the examination and invigilation budgets and monitor the collection of fees for re-sit entries and adult students in liaison with the Finance Officer.
To ensure students and staff have appropriate access to post-results services and an accurate database of results is maintained

Job Requirements:

Essential:

• Knowledge of education regulatory frameworks (e.g., Ofsted, awarding bodies).
• Excellent communication, organisational, and leadership skills.
• Proficiency with ICT systems.

Desirable:

The right candidate will have:

• High standards of communication and interpersonal skills.
• The ability to work as a team.
• A strong attention to detail.
• The ability to work towards deadlines.
• Highly motivated and enthusiastic.
• Excellent attendance and punctuality.

Why choose us?

Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.

What we offer:

• A dedicated and friendly team of professionals who are keen to develop and learn
• Excellent pension provision
• Annual Staff Awards
• CPD days - opportunities to grow and development through mentorship and coaching
• Free onsite parking
• Staff appreciation days
• Eye care vouchers
• Onsite Starbucks & Restaurant
• Well-being days & activities
• Electric Vehicle Scheme*
• Discounted gym membership
• Hybrid Working available
• Fully immersive teaching rooms allow simultaneous online teaching at multiple locations
• Free Employee Assistance Programme available 24/7, 365 days offering legal & financial advice, as well as general support & guidance

• subject to terms & conditions