Event Manager

Who we are

We are William Reed.

We are a global media group delivering exceptional content through events, digital, data & insight.

From agribusiness, ingredients and food processing, to retail, hospitality & fine dining – we provide the inspiration, insight and connections to power our customers’ success.

We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. The successful candidate will work from our Brighton office.

Position

Position: Full time – permanent (37.5hr per week)

Location: Brighton

Are you a self-motivated individual, driven to deliver outstanding events? Do you thrive in a collaborative environment? If so, we have an exciting opportunity for an Event Manager to join our Rethink Events team!

From venue sourcing and supplier & client liaison, budget management to running events on the day, Rethink Events is looking for an Event Manager to lead the organisation of our international business summits.

Rethink Events, part of William Reed Group, is a fast-growing company with an exceptional team that creates and delivers international business conferences promoting new technologies in sustainable agriculture, food, materials and water.

Based in Brighton, Rethink Events work globally, with events taking place in San Francisco, Chicago, Dallas, Mexico, São Paulo, London, Amsterdam and Singapore.

What you’ll be doing:

• Ensuring tasks, projects and events are delivered on time, in line with budgets and to a high standard.
• Overseeing the logistics and operations of each event, from venue & AV liaison, hotel room blocks, floorplans, catering, exhibition planning and team travel & accommodation.
• Running events on the day and overseeing the onsite team, including set-up, registration, managing delegate queries, venue liaison and AV liaison.
• Collaborating with event assistants daily on administrative tasks, as well as speaker and stakeholder communications to ensure seamless delivery.
• Researching, shortlisting, negotiating and contracting new venues, AV companies, internal and external suppliers for upcoming summits.
• Liaising with speakers, making sure they are fully briefed and engaged during the event lifecycle, gathering photos, biographies and presentations, and setting up preparatory calls with session moderators.
• Supporting the business development team with client liaison and fulfilment of contract deliverables.
• Coordinating with the marketing team to plan, contract and deliver digital and printed branding.
• Overseeing the networking event platform and keeping it up to date in the run up to and during the summit.
• Managing the summit registration page, processing new registrations, updating details where needed, and pulling regular reports and data.
  
  

Requirements

What you’ll need:

• Strong event management experience, with the ability to oversee a full event cycle from venue sourcing, budget management, stakeholder and supplier liaison to running events onsite.
• Excellent organisation skills, with the ability to manage multiple projects and priorities effectively and work to strict deadlines.
• Outstanding verbal and written communication and interpersonal skills, to ensure clear, effective communication and build relationships with colleagues, suppliers, speakers and partners.
• Self-motivated with a proactive and flexible approach in identifying and addressing challenges, ensuring a smooth and efficient operation.
• Exceptional attention to detail.
• Proficient with Microsoft Office (Word, Excel, Outlook, etc).
• Experience using registration systems and online meeting platforms (Cvent and Swapcard would be desirable).
• Additional languages such as Portuguese, Spanish, Arabic or Mandarin would be advantageous but not essential.
• Willingness to travel to events and flexibility in working hours.
  
  

Other information

Company Benefits Include:

• 25 days annual leave in addition to bank holidays – increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our “MeDay”.
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme
  
  

Why work for us

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.