engineering stores and admin

Arriva Group


Date: 1 day ago
City: Rhyl
Contract type: Part time
MAIN PURPOSE OF THE ROLE

To provide comprehensive administrative support to the Engineering Management team, as well as the Purchasing, Stores, and Administration Manager.

Main Responsibilities

  • Input job sheets for engineers in a timely and accurate manner.
  • Maintain detailed records of accident damage and repair activities.
  • Ensure all documents related to rota reports, 24-hour sheets, and running repair records are accurately recorded, signed off, and filed.
  • Raise purchase orders for stationery and other office equipment as needed.
  • Regularly update the filing system with current documents and complete relevant checklists.
  • Set up and maintain administrative systems to improve office efficiency.
  • Provide general office administrative support, including typing memos, letters, and creating/maintaining charts and spreadsheets.
  • Manage filing and assist with telephone inquiries.
  • Collaborate with staff across various departments, including Personnel, Risk Management, and Finance.
  • Respond to any other reasonable requests as required by the business.

Key Skills And Experience

  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent customer service abilities, both internal and external.
  • Exceptional attention to detail and accuracy.
  • Ability to work efficiently and accurately under pressure in a busy environment.
  • Proven capability to handle confidential information professionally.
  • Ability to work independently and as part of a team.
  • Proficiency in MS Office, especially Word and Excel, with a focus on data accuracy and efficiency.
  • Familiarity with database programs, particularly Oracle, is advantageous.

KEY STAKEHOLDERS

  • Externally: External service providers/suppliers
  • Internally: All staff across various functions within the company.

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