Commercial Systems Coordinator

Department: Commercial - Commercial Systems & Intelligence

Location: Oxford, UK

Description

Based in Oxford, you'll join a dynamic and growing team responsible for the management, customisation, and maintenance of Aurora’s CRM system and its integrations. In this role, you will help improve the efficiency of our client-facing teams by understanding their commercial needs and translating those into well-managed system processes.

This opportunity is perfect for someone early in their career, looking to build a strong foundation in CRM administration. You'll gain hands-on experience in areas such as change and stakeholder management, colleague training, system development, and data management.

Successful candidates will possess excellent communication skills and be comfortable engaging with colleagues at all levels. You’ll need the ability to explain complex system processes clearly, ensuring that users can easily follow procedures and operate efficiently. A keen eye for detail will be essential to support troubleshooting and maintain data integrity.

As part of our global commercial team, you’ll work in a fast-paced, collaborative environment that offers opportunities for growth and personal development. You’ll also gain valuable experience managing a market-leading CRM system.

About Us:

From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 600 of the world’s most influential energy sector participants, including utilities, investors, and governments.

While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.

We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.

Key Responsibilities

System administration

• Organise and conduct onboarding and training sessions for new users to ensure quick and efficient adoption.
• Follow up on user-led administrative tasks to maintain system compliance and efficiency.
• Maintain a library of user reports and dashboards, offering insights and error reporting for process improvements.
• Perform basic Salesforce configurations, including creating and updating fields, page layouts, workflows, reports, and dashboards.
• Troubleshoot and resolve technical issues reported by users, ensuring minimal disruption.
• Assist in testing, implementing, and documenting new Salesforce features, updates, and releases.
• Manage data imports, exports, and cleansing to ensure data accuracy and integrity.
  

Ongoing User Training & Support

• Schedule and conduct regular training sessions to reinforce best practices, ensure compliance, and introduce new system features.
• Offer ongoing guidance to users navigating unfamiliar processes, ensuring smooth adoption.
• Support users via a shared inbox, promptly addressing user enquiries and troubleshooting requests.

Team Administration & Stakeholder Engagement

• Track, manage, and prioritise the Salesforce development pipeline, ensuring transparency and efficiency.
• Keep stakeholders informed about development progress, objectives, and upcoming system improvements.
• Analyse user feedback, identify recurring challenges, and recommend enhancements to improve the user experience.
  
  

What We Are Looking For

Required attributes:

• A keen interest in systems, data management, and basic coding, with a willingness to develop technical expertise.
• Experience with analytical tools, Microsoft Excel, Power BI, and PowerPoint, with the ability to analyse data effectively.
• Strong time management with the ability to prioritise tasks efficiently, manage workloads independently, and meet deadlines in a fast-paced environment.
• Excellent written and verbal skills with the ability to document processes, create reports, and communicate effectively across teams.
• Detail-oriented and highly organized, strong accuracy in data, systems and process management.
• Proactive problem-solving, a logical mindset with the initiative to research solutions independently before escalating issues.
• Collaborative and supportive team player, personable, approachable, and proactive in helping colleagues navigate system processes.
• Fast learner with growth mindset, the ability to adapt quickly to new processes, with a desire to continuously develop skills in system administration.

Desirable attributes:

• Experience in internal training and user support: Previous experience conducting training sessions, creating user guides, or providing technical support to colleagues.
• Hands-on experience with databases and/or systems: Familiarity with managing, maintaining, or optimising databases, CRM systems, or operational processes.
• Advanced excel skills: Proficiency with Excel formulas and functions, including data filters, sorting, pivot tables, SUMIF/SUMIFS, COUNTIF/COUNTIFS, and XLOOKUP, to analyse and manipulate data effectively.
  
  

What We Offer

Some of the benefits we include are:

• Private Medical Insurance
• Dental Insurance
• Parental Support
• Salary-Exchange Pension
• Employee Assistance Programme (EAP)
• Local Oxford Discounts
• Cycle-to-work Scheme
• Flu Jabs

At Aurora, we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times. Please talk to us during the interview about the flexibility we could offer, and we will be happy to explore the best available option for you.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.