Commercial Coordinator

Purpose of the Role

To provide commercial support to Colas Rail Services contracts; ensuring accurate recognition of revenue and cost is managed and reported through the monthly CVR process. This will be achieved through the management of internal and external customers and a thorough understanding of contract commercial deliverables, revenue recognition, risk, WIP and accruals.

Key Accountabilities

• Manage the day-to-day commercial administration of the contracts, including preparing internal and external reports and representing the company at client meetings.
• Build and maintain a good working relationship with internal and external clients.
• Manage and report on opportunities and contract performance.
• Ensure that all due revenue is correctly billed and collected in a timely manner.
• Identify and manage risk on the contracts.
• Manage the record keeping process to support contracts delivered by the division required for financial cost control and reporting, measuring and valuing work.
• Raise applications for payment and invoices in accordance with contractual requirements.
• Manage cash flow of contracts including cash receivable from clients.
• Produce weekly cash flow forecasts and reconcile with weekly cash receipts, identifying any variance with full explanation and action to close out.
• Manage the aged debt process and escalate any monies due to ensure a timely resolution to any issues.
• Monitor contract results against budget, identifying and reporting on major factors causing material differences.
• Calculate WIP for the contract monthly and reconcile revenue to ensure that the management accounts are accurate.
• Ensure that accruals are complete and accurate and reflect the correct recognition of costs.
• Ensure that risk and opportunities are correctly identified and reported through the monthly CVR process.
• Assist with new business mandates, tenders, contract VIs, PQQs and RFQs as required.
• As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
• Any other reasonable duties as required from time to time.

Person Specification

The job holder will have

• A thorough knowledge of contract procedures, commercial and administration.
• Strong numeric and analytical skills.
• Organisational ability with proven communication and motivation skills. Ability to meet tight reporting deadlines.
• Ability to express views and explain concepts to clients, suppliers and colleagues.
• Good and proven negotiation skills.
• A comprehensive understanding of contract reporting methodology, which determine the financial results for the division.
• Good commercial acumen with the ability to constantly improve systems, processes and reporting standards.
• The ability to explain commercial concepts to others, including non-commercial