Clerical Officer

Job Overview

To be an effective member of the Administration team, by contributing to the overall effectiveness of the Sterile Services Department by working efficiently to departmental quality systems and BCUHB policies. Ensure that departmental objectives are delivered in an accurate, timely and effective manner.

First point of contact for the Sterile Services Department by telephone, e-mail, internal correspondence and for all visitors to the department.

Operate the office equipment, photocopier, labellers, laminator, printers, computers and various software programs, especially the traceability system.

Main duties of the job

To provide efficient clerical support to members of the department including the transcribing of minutes, letters, memos, photocopying, filing, faxing and monitoring of stock levels. To provide cover of other administration duties during periods of annual leave, sickness as directed by management. Support with the preparation of qualitative and quantitative data used for periodic departmental papers and reports using the Microsoft 365 package and other electronic applications such as HESSDA Traceability System, Bionova Cloud.

Maintain comprehensive computerised and manual filing system, ensuring information is recorded and stored appropriately, e.g. HESSDA Traceability System, Papertrail. Data inputting duties to ensure maintenance of accurate databases and quality records.

Assist the Administrative Manager with the maintenance of the Quality Management System, this could include but not be limited to: SSD Technical File, Procedures, Check Sheets, Work instructions, Notices, Standard Operating Procedures etc.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

• Educated to GCSE Grade C or above in English Language
• ECDL or equivalent experience
  
  

Desirable criteria

• Copy/Audio Typing
• Decontamination experience
  
  

Knowledge

Essential Criteria

• Knowledge of medical devices terminology
• Experience using Microsoft 365 system and other electronic software
  
  

Desirable criteria

• Knowledge of current quality standards, legislation and government guidance relating to Decontamination
• Experience with NHS electronic systems