Admin Assistant

An exciting opportunity has arisen within the Cancer Business Unit to provide administrative support to the Clinical Psychologists and Medical Secretary.

Provide a high standard of administrative support in own departmental area.

Provide effective communication across all boundaries to ensure the delivery of a comprehensive Administration service.

To ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

Undertake general administration duties in respect of own department requirements I.e. booking patients in on Lorenzo, answering the telephone and promptly dealing with queries, typing of clinical correspondence, filing, scanning etc

Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility, to assist in achievement of quality and audit standards.

Awareness and understanding of sensitive information, ensuring strict confidentiality at all times.

Ensure timely delivery of regular and ad hoc, data / information requested by the management team, producing reports as required.

Use of IT applications to monitor, prepare and validate databases as appropriate.

Assist in the supply of stationery and office items for the department, as required.

Support the team and cover during annual leave and sickness

To actively participate in regular team and departmental meetings.

Closing date of applications: 20 October 2024

Interview date: 1 November 2024

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In Return We Will Offer

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
  
  

Key Facts

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
  
  

For further details / informal visits contact: Name: Hannah Cooney Job title: Operational Coordinator Email address: [email protected] Telephone number: 01332783075

Sharon Mendes - Secretary

01332 788798