Legal Assistant - 6 month FTC

Legal Administrator

Location: Hybrid (2 days Wilmslow, 3 days from home)

Contract: 6 month FTC

Citation Group is a collective of businesses dedicated to supporting small and medium-sized enterprises across a range of essential services. We know that running a business means juggling a lot, from keeping customers happy and staying compliant, to building strong teams and growing sustainably. Our mission is to ease these pressures by providing expertise, guidance, and solutions that enable business leaders to focus on strategic success. From HR and Health & Safety to Cybersecurity, E-Learning, and ISO compliance, we’ve got you covered.

The role:

We have an exciting opportunity for a Legal Executive to join our Finance team in a key role supporting the pre-litigation process. Working closely with our Solicitors, you’ll play an important part in managing legal documentation, handling queries, preparing reports, and ensuring cases progress efficiently. This role would suit someone who is highly organised, professional, and confident communicating with stakeholders at all levels, with the ability to manage a varied workload in a fast-paced environment.

What you will do:

• Accurately manage the write-off process for contracts, ensuring records are maintained and updated in line with company procedures
• Prepare and compile detailed month-end reports for the Accounts team, coordinating timely submission to Solicitors
• Act as the main point of contact for Solicitors, responding to queries and providing clear, accurate information in a professional and timely manner
• Create and prepare comprehensive legal packs and supporting documentation for Solicitors, ensuring all materials are complete and well-organised
• Produce regular weekly and monthly reports, delivering clear insights to support decision-making and operational performance
  
  

About you:

• Quick to learn and confident in adapting to new systems and processes, with a natural ability to get up to speed efficiently.
• Strong communicator with excellent written and verbal skills, able to engage clearly and professionally with stakeholders at all levels.
• Highly organised with the ability to prioritise and manage a varied workload effectively, even in fast-paced environments.
• Maintains a consistently professional approach, with a strong focus on quality and attention to detail.
• Brings a positive, proactive mindset and contributes to a motivated and collaborative team culture.
• Demonstrates a strong work ethic, taking ownership and pride in delivering consistently high standards.
• Skilled in negotiation, with the ability to influence outcomes and build effective working relationships.
• Confident user of Microsoft Word, Excel and Outlook, applying these tools effectively to support day-to-day tasks and reporting.
  
  

Why choose us?

Here’s a taste of the perks we roll out for our extraordinary team members:

25 Days of Holiday + 8 Bank Holidays : We’re talking sun-soaked beaches, snow-capped mountains, or simply your favourite cozy spot at home. Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.

Birthday Bliss: Your birthday isn’t just another day on the calendar; it’s YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.

Post-Wedding Bliss: Newlyweds, we’ve got something special for you too! Extra weeks of holiday to bask in the glow of post-wedding happiness.

Growing Families: We’re all about supporting our Citation family, and that includes expectant parents. Vouchers and special perks await to celebrate the newest addition to your family.

Healthcare cash plan: Your well-being is our priority. That’s why we offer private healthcare to ensure your peace of mind and keep you feeling your best.

The Citation Group provides mission-critical compliance, HR and health & safety services and software to over 120,000 businesses across the UK, Australia and Canada. Professionals with personality - serious about what we do, brilliant to work with. Backed by Hg, KKR and HarbourVest.