Administrator

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Job Title: Administrator
Location: Castle Garden School, Guildford, Surrey GU1 S3Q
Hours: 40 per week | Monday–Friday | 8:00am – 4:00pm
Salary: Up to £24,000 per annum (depending on experience, not pro rata)
Contract: Permanent | Term Time Only
Start: September 2026
UK applicants only – no sponsorship available

About the Role

Are you an organised, proactive and people-focused administrator looking for a role where you can make a genuine difference every single day?

We're looking for an enthusiastic Administrator to join our dedicated team. This is much more than an office role – you'll be the welcoming face of our service, the person who keeps everything running smoothly behind the scenes, and a vital part of creating positive experiences for the children and young people we support.

If you thrive in a fast-paced environment, enjoy variety and take pride in delivering exceptional support, we'd love to hear from you. The responsibilities below are based on the role profile provided.

What You'll Be Doing

• Providing high-quality, confidential administrative support to managers and colleagues across the service.
• Acting as the first point of contact, welcoming visitors, managing calls and ensuring a professional and friendly reception experience.
• Coordinating referrals, admissions, reviews and maintaining accurate records for children and young people.
• Supporting the organisation and administration of examinations, including GCSEs, BTECs and other qualifications.
• Assisting with recruitment administration, onboarding processes and maintaining staff records.
• Managing diaries, meeting arrangements, post, deliveries and electronic access systems.
• Supporting financial processes including petty cash, invoices, expenses and purchasing activities.
• Maintaining accurate databases and documentation while ensuring compliance with safeguarding, data protection and regulatory requirements.

About You

We're looking for someone who:

• Has previous experience in an administrative role and excellent organisational skills.
• Is a confident communicator with strong written and verbal communication skills.
• Works effectively both independently and as part of a supportive team.
• Is competent using IT systems, databases and Microsoft Office applications.
• Can handle sensitive and confidential information with discretion and professionalism.
• Is proactive, flexible and able to prioritise tasks while remaining calm under pressure.
• Is committed to safeguarding, professionalism and achieving the best outcomes for young people.
• Brings a positive attitude and a willingness to learn and develop within the role.

About Us

Castle Garden School is a brand-new independent specialist school for pupils with autism between 5 - 11 years of age.

Castle Garden School strives to provide effective, specialist education and support to autistic pupils and their families, which will allow pupils to achieve their full potential in education and life. Located in the town centre of Guildford, the school provides primary education and offers a unique mix of education and support to pupils within a wide spectrum of needs and abilities. Personalised teaching and learning in an autism specific environment allows pupils’ individual needs to be addressed completely and their capabilities fully realised.

For over 19 years, Options Autism has provided specialist care and education for children, young people, and adults with autism, complex needs, and learning difficulties. As part of Outcomes First Group, we are pioneering innovative, evidence-based approaches that deliver meaningful, measurable outcomes for everyone in our care.

We are really proud to say that in 2025 Outcomes First Group were officially certified as a ‘Great Place to Work’ for the sixth year running.

Why Join Us?

We place pupils and vulnerable young adults at the heart of everything we do, so every day brings the satisfaction of making a real difference. We are committed to the safeguarding and promoting the welfare of pupils and young people. All applicants will be subject to social media checks and successful applicants to a fully enhanced DBS.

• Life Assurance
• Pension scheme with options to increase contributions
• “Your Wellbeing Matters” – mental health support and physical health checks
• Flexible Benefits Platform (Vista), including:
• • Health, wellbeing and insurance benefits
  • Hundreds of UK and international discounts
  • Cycle to Work Scheme & Electric Car Purchase Scheme
  • Critical illness cover
  • Family Growth Support, including enhanced maternity/paternity leave and paid fertility treatment support

We reserve the right to close the vacancy early if we receive a high volume of suitable applications.

Outcomes First Group is committed to carrying out a fair, thorough and efficient recruitment process in line with Keeping Children Safe in Education. Whilst we aim to keep applicants informed throughout, Outcomes First Group does not accept liability for any loss of earnings or other associated costs incurred by applicants as a result of delays or changes in the compliance process. All stages of the compliance process are subject to necessary safeguarding checks and compliance with statutory requirements, which may affect timescales.

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