Compliance Administrator

Job Title: QHSE Compliance Administrator

Location: The Havens, Ipswich, Suffolk

Salary: Competitive 

Hours per week: Monday to Friday - 40 hours per week 

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

The QHSE Compliance Administrator role is office based, at our Ipswich Head Office and will report directly to the Head of Quality and Compliance.  This role will assist in core compliance administration tasks to help support the QHSE Team.

Benefits

• Informal hybrid/flexible working arrangements


• 25 days holiday + bank holidays


• Free fruit in our offices


• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)


• Wide range of retail discounts


• Regular social and charity events are held in our offices


• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership


• Eye test £25 voucher and up to £100 towards glasses


• Join our Cycle to Work scheme via salary sacrifice


• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events


• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform


• Required professional membership fees paid for


• Opportunity to win monthly Atalian Servest Superstar Awards


• Long service awards

Key Responsibilities:

Administrative Support

• Provide comprehensive administrative support to the Head of Quality and Compliance


• Manage a portfolio of QHSE related accreditations and registrations, including interactions with  external digital platforms


• Assist in the preparation and distribution of reports, presentations, and other documentation


• Maintain organized and up-to-date filing systems for QHSE-related documents

Compliance Coordination

• Assist in the maintenance of the QHSE department’s intranet site


• Support the coordination of internal and external audits to ensure compliance with regulatory requirements


• Collaborate with different departments to gather and compile data for compliance reports

Training and Communication

• Provide planned support when needed to coordinate QHSE training sessions for colleagues


• Contribute to the development of communication materials regarding QHSE initiatives


• Facilitate communication to QHSE Leads for safety notices and change bulletins

Continuous Improvement

• Participate in the identification of opportunities for continuous improvement in QHSE processes


• Assist in the implementation of improvements and monitor their effectiveness

About You:

• Applicants must have the right to work in the UK

Necessary

• General secondary education with a high level of numeracy and literacy

• This is a busy and varied role which will require excellent communication skills and the ability to adapt to the demands of the business in a fast-paced environment and will require good self-motivation


• High levels of accuracy and attention to detail in all written correspondence and data entry


• Good team player with the ability to build effective team relationships and promote an environment of trust and flexibility


• Awareness of QHSE standards, regulations, and best practices


• Proficiency in Microsoft Office Suite and other relevant software

General

• Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.


• Exercise independent judgment, reasonable care, skill and diligence when carrying out their duties.


• Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.


• Adhere to and promote the UK & Ireland group’s policies on equality & diversity, information security, health and safety and data protection in the performance of their duties.


• Support and promote the UK & Ireland group’s sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognising the shared responsibility of minimizing negative environmental impacts wherever possible.

Core Expectations

• Show flexibility in working arrangements to ensure that a high level of service is delivered.


• Self-motivated and able to work effectively in a fast-paced environment.


• Have a positive and focused attitude when dealing with all colleagues.


• Be able to take personal responsibility.


• Have a flexible and positive attitude towards work.


• Be keen to continuously improve own learning and development.


• Support and embed OCS corporate values.