Visa Specialist

Subsea 7
Full time Full day



Visa Specialist

Vacancy ref


Based in

Aberdeen - Westhill

Business area

Subsea & Conventional

Contract type


Closing date


Vacancy information

Subsea7 are looking for a Visa Specialist to be based in Westhill, Aberdeenshire on a permanent basis. The role will provide the day to day service delivery for the planning, collection and the timely submission of relevant documentation required for visas and/or work applications to support Subsea7’s offshore operation globally.

What will your responsibilities involve?

  • Regularly review vessel schedules to ensure early engagement on visa campaigns.

  • Liaise with internal and external stakeholders; crewing coordinators, offshore employees, visa agents, project teams and regional offices to ensure that timescales are possible for visas to progress.

  • Attend project kick-off meetings to ensure visa requirements and timelines are fully understood.

  • Make sure that crewing coordinators are informed in a timely manner regarding information and documentation required for visa application.

  • Maintain regular contact with visa agents/embassies/local area managers/lawyers to ensure visas are being processed in a timely manner.

  • Ensure all the important documents, i.e. passport, are kept safe and returned to personnel.

  • Liaise with projects, regional offices and HSEQ to ensure that in-country project briefing and travel packs are current.

  • Ensure Visa processes are continually updated with the latest requirements.

  • Assist crewing coordinator to organise travel and accommodation for personnel attending embassy appointments.

  • Provide data to internal stakeholders on progress of a visa campaign.

  • Where applicable ensure timely renewal of visas for countries

  • Process business visas applications for onshore corporate personnel by liaising with relevant PA’s and visa agent

What are we looking for?

  • Understanding of the Offshore Oil and Gas Industry including the visa processes required to mobilise and travel personnel to international offshore worksites. Previous experience within a business visa and work permit application environment will be of advantage.

  • Excellent organisational skills and ability to react to short notice changes to meet operational needs

  • Well-developed communication and interpersonal skills, with the ability to deal with personnel at all levels.

  • Proficient in the use of IT applications, including MS Office Suite and data base systems.

  • Strong administrative background and experience.

  • High level of accuracy in provision of information and when checking information.

  • Ability to work on own initiative.

What’s in it for you?

  • Career Development – As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation

  • A Sustainable Future – As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include: decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations

  • Flexible working – We offer a flexible working environment with hybrid working options available

  • Benefits - We pride ourselves in offering you and your loved ones a wide range of world-class core and flexible benefits, which focus on supporting you and your family’s financial, emotional and physical wellbeing

Our vision is to make possible the global delivery of offshore energy for today and tomorrow.

Subsea7’s offshore operations span five decades, successfully completing over 1000 projects. Working in all water depths across all energy hubs, our engineering expertise, alliances and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.

Our values are what guide us every day: safety, integrity, performance, collaboration, sustainability and innovation.

We have a strong track record of safe and reliable delivery. Our reputation as a collaborative service provider in long-lasting client relationships makes us one of the most trusted contractors in our market which includes oil and gas and renewable energy. By joining Subsea7, you become part of a team who ‘Make the Journey Possible’.

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