Third Party Coordinator

Better places, thriving communities.

Working Days: Wednesday / Thursday (Flexible to suit GSK)

Working Hours: 08.00am – 16:00pm (15 hours per week) 30 mins unpaid lunch break

Job Objectives & Responsibilities

• Support the client and Mitie Calibration team with 3rd party contractor works.
• Assist with the compliance of all relevant statutory and regulatory obligations ensuring competence and performance of external resources and maintain assurance of compliance for their assets.
• Ensure statutory maintenance activities are carried out in accordance with GSK and contractual requirements.
• Communicate with the customer to ensure maintenance is appropriately scheduled.
  
  

Main Duties

• To support the team on site to deliver a compliant service
• Provide administration support of non-conformance and deviations.
• Coordination, planning and tracking of all technical activities feeding into the MERP maintenance planning system for all planned and corrective activities in a timely manner such that events do not go overdue.
• Assist the client ensuring we are audit ready at all times.
• Following statutory inspections, ensure GSK equipment registers and updated and accurate.
• Support the client with management of concerns and risks.
• Support presentations and technical data reporting to the client.
• Work with external vendors to get quotes, raise purchase orders in GSK system and verify services / goods received.
  
  

Person Specifications

• A highly focused individual, motivating and driving performance through high standards of service and effectiveness.
• Good understanding of statutory requirements in a technical environment.
• Understanding and experience of working in a heavily regulated environment.
• Experience in working in a challenging and fast paced environment.
• Strong planning and organisational skills.
• Understanding of risk management and HSE
• Good understanding of a CAFM system such as MERP, SAP and Maximo
• Excellent computer skills including all Microsoft products, Power BI etc.
  
  

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Ashish Gautam at [email protected].

Since 1987, Mitie’s 72,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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