Talent and Contracting Assistant

Talent & Contract Assistant

MultiStory Media

12 Months Fixed Term Contract, ideally starting December 2024

Office location: Media City (Salford)

Hybrid working with 3 days in the office

ITV is an accredited Living Wage employer and will pay no less than the Living wage for any role.

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution.

When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people.

Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The team

We are a team of passionate story-tellers working across a broad range of genres: Current Affairs, Entertainment, Politics, Factual Entertainment, Documentaries and Drama. For us, it’s personal. On a day to day basis you’ll be working closely with Talent Executives based in Media City (Salford) and London offices.

Our shows speak for themselves: Tonight is the nation’s most watch Current Affairs series; Martin Lewis ‘the most trusted man in Britain’; the Up series has been voted the ‘greatest-ever achievement in documentary film-making’ and Come Dine with Me is the world’s most prolific Factual Entertainment format with over 14,000 episodes produced around the globe.

This Role Entails

To provide accurate and timely administrative and contracting support throughout the hiring of freelance behind camera roles ensuring adherence to ITV’s policies and procedures. This is an entry level role and training will be given on ITV systems, processes and policies where required.

Key Responsibilities

Assist in processing applications, managing talent pipelines, and supporting recruitment end to end process for junior editorial roles.Post job openings on various platforms to ensure inclusive outreach and assist with talent searches, interviews, and pre-starter checks.Administer end to end contracting process and deal with payroll queries, ensuring compliance with ITV policies and timelines.Support the Talent Executives with the organisation of recruitment events and maintain professional relationships with external partners to attract a diverse talent pool.Build knowledge of recruitment systems, relevant legislation, and social media tools while fostering collaboration within ITV and external stakeholders.

Standard hours/Any unusual hours/challenges?

• New commissions are unpredictable and can result in last minute requests, the ability therefore to prioritise workload and work to deadlines a key part of the role.
• Some flexibility is required with regard to working hours.
• Occasional travel to other ITV locations or networking events may be required
  
  

Skills you’ll need (minimum criteria). Please provide evidence in your application.

• Demonstrable ability of providing excellent administrative support to several managers concurrently, processing a high volume workload within a busy and fast-paced environment to tight deadlines.
• Experience of inputting data and managing a variety of documents/systems eg spreadsheets maintaining attention to detail and accuracy in ever changing circumstances.
• Experience of assisting with the set up of small scale events fulfilling an outward facing role as well as marketing via social media.
• Demonstrable ability and interest in learning things quickly and building required knowledge to fulfil a role as well as to work effectively and collaboratively within a team especially with regard to employment and contract legislation.
• Demonstrable interest/experience in a relevant field eg HR, Law, Business Management or Production Management (this may be through a course of study at BTEC (or equivalent) and above).
• Excellent spelling and grammar with previous experience of creating social media which engages and delights a digital audience. This could be a passion project or part of a course of education/training.
• Demonstrable passion for sourcing the best talent for our shows in ITV Studios.
• A proven passion for, and ability to take ownership of the end to end process of MultiStory Media’s work experience programme in Media City (Salford) and London offices.
  
  

ITV strongly encourages applications for this role from Deaf, Disabled and / or Neurodivergent people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee you are invited for the next stage* (minimum criteria above).

Other things we’re looking for (key criteria). Please provide evidence in your application.

• Some understanding of employment and GDPR legislation and its application in the context of recruitment and contracting (further training can be given).
• Experience of, or demonstrable passion for, working in a film/television production environment and knowledge of the roles and skills required to make a successful team.
• Experience of supporting recruitment processes using a range of approaches, systems and software packages in a fast turnaround fluid working environment.
• Experience of assisting with campaigns, events and initiatives to attract new talent using a wide range of marketing tools including social media.
• A proactive team player working sensitively and collaboratively with others to deliver best results, anticipate issues and offer solutions/suggestions for improvement.
• Excellent verbal and written communication skills and time management and the ability to build positive relationships with external customers and internal stakeholders.
  
  

ITV is for everyone.

ITV strongly encourages applications for this role from disabled people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).

We're happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at [email protected].

Find out more about applying with a disability and life at ITV.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.
  
  

Because those who make an impact deserve to be rewarded for it.

ITV Offers Some Great Rewards And Benefits Including

Flexible working with a range of options to suit everyone.Generous holiday allowance, plus you can buy more.Annual bonus opportunity.Competitive pension contribution.Save as you earn - with an opportunity to buy ITV shares.Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life.

More About Our Benefits

Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We’d encourage you to apply as soon as possible if interested.

Closing date: 20 October 2024