Supplies and Office Support Assistant

We are seeking a proactive and detail-oriented X to manage the receipt, dispatch, and tracking of goods while supporting general office administration tasks. The successful candidate will play a key role in ensuring smooth day-to-day operations, maintaining inventory accuracy, and supporting internal stakeholders across departments at our Paignton office.

Key Responsibilities

Goods Receipt & Handling:

• Receipt of goods from front desk, checking of contents against delivery notes and purchase orders and logging the items received in our system
• Manage any returns or follow up on goods missing or damaged
• Liaise with the engineering team to notify them of receipt of goods and arranging the asset tagging of relevant goods
  
  

Shipping & Returns

• Prepare and pack goods for shipment to suppliers, customers, or other company locations.
• Generate and manage shipping documentation.
• Schedule shipments with couriers (e.g. DHL) and track delivery status.
• Coordinate product returns under warranty, ensuring proper documentation and communication with suppliers.
  
  

Supplier Coordination

• Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
• Keep internal stakeholders informed of delivery status and any delays.
  
  

Office Administration Support

• Manage ordering of day-to-day office consumables and supplies, including catering for meetings.
• Handle travel arrangements, including taxi bookings and occasional accommodation requests.
• Support front-of-house duties if we relocate to a new facility, including welcoming guests and managing incoming deliveries.
  
  

Key Skills & Experience

• Strong organizational and communication skills.
• Attention to detail and accuracy in data entry and goods handling.
• Ability to manage multiple priorities in a dynamic environment.
• Enjoy teamwork and being part of a closely knit team.
  
  

Accelerating AI in a Low Carbon World – Oriole Networks is a photonic networking company, developing disruptive technologies for AI/ML and HPC networking that will revolutionise data centres.