Student Voice Co-ordinator: Democracy & Campaigns

Key Information

• Salary: £24,338
• Contract: Permanent
• Hours: Full-time (35 hours per week)
• Location: Wales based. However, a strong presence will be needed on Carmarthen and/or Swansea Campus, so travel there is expected at least two days a week. The role is also expected to work across all UWTSD sites with semi-regular travel to each of them to support the wider Voice team.
• Responsible For: Part-Time Officers and on occasion casual student staff
• Reporting To: Student Voice Manager

What We Offer

• 45 days off (28 days of annual leave, closure days, bank holidays, and two weeks off in December)
• Professional Development Opportunities, with a free leadership and management qualification
• Supportive line management and a fun working environment.
• Access to an Employee Assistance Scheme to help support your wellbeing 

Purpose

• Coordinate, develop, and administer the Students’ Union Democratic processes
• Work closely with elected officers, students, the wider SU team, and University staff to support and develop the democratic functions of the Students’ Union
• Manage and administer student campaigns
• To support and empower our student leaders to achieve their objectives

Duties

Coordinate, develop, and administer the Students’ Union’s Democratic processes

• Undertake administrative and potential secretarial duties for all democratic meetings (at present: campus councils, union council, and AGM) including; booking rooms, setting up Teams calls, taking minutes, supporting the creation of the agenda, translation of resources, and following up on actions
• Maintain a Democracy Calendar and lead on democracy innovation projects
• Run insight surveys and/or post-campaign and forum debriefs
• Project manage the AGM; ensuring compliance with the byelaws, memorandum & articles, and that the meeting is successful
• Be administrative support for the Returning Officer team for the elections; from arranging calls between the returning officers and candidates, to wellbeing check ins, to staff rotas, and anything else required by the Returning Officer team
• Be the staff member responsible for ensuring that byelaws are up to date with any changes
• To work in conjunction with the Student Voice Manager, Head of Membership Services, and CEO, to support sabbatical officers in campaigning through the University’s committee structure
• Manage and maintain an accurate database of Part-Time Officers, NUS Delegates, Union Chairperson and other elected roles, reporting annually
•  on the demographics of participating students creating a plan of action as to how to remove barriers to participation
• Monitor the impact of the Part-Time Officers at meetings, reporting on trends and outcomes of issues raised by officers
• Work in a highly collaborative nature with the other Student Voice Coordinators in Wales, London, and Birmingham
• Support the delivery of inductions across all UWTSD sites as and when needed
• Contribute to the research, creation, and writing of the Annual Quality Report

Work closely with elected officers, students, the wider SU team, and University staff to support and develop the democratic functions of the Students’ Union

• Administer, promote, and support Student Voice initiatives, including providing spaces which allow for generating student engagement and ideas; working directly with the Design & Communications Team
• Provide a ‘Campaigns Bootcamp’ for students, reps, and Part-Time Officers to be trained in appropriate democratic and campaigning activities
• Support Sabbatical Officers and Part-Time Officers to navigate the democratic functions of the SU
• Be the champion of the promotion of the work of Part-Time Officers including their recruitment (election and/or co-option)
• Support the Student Voice Co-ordinator: Academic Representation to coordinate the training and development of Course Reps, as well as Student Voice coordinators on other campuses
• Contribute to the Union’s Strategic Plan, providing insights around democratic trends and participation from students

Manage and administer student campaigns

• Support the Student Voice Manager to regularly review student representation to enable continuous improvement with a report on the impact of Part-Time Officers annually
• Support and mentor Part-Time Officers, including regular one-to-ones and relevant training to ensure the democratic function is effective
• Regularly monitor and evaluate the training programmes for students in representative roles (Part-Time Officers) incorporating student feedback
• Collaborate with the SU Design and Communications Team to develop effective, and timely, communication related to student democracy
• Contribute to an annual programme of events and support including the potential for an Annual Representation Conference
• In line with any campaigns that Sabbatical and Part-Time Officers wish to promote during their term, support the sustainability efforts of the union
• Support the Student Voice Manager and the Sabbatical Officers to represent the Students’ Union at appropriate University committees and groups where required, and feedback to relevant staff
• Maintain own professional networks; taking opportunities to promote UWTSD SU on a local and national level and use sector-wide research and trends to inform activity and improvements

To support and empower our student leaders to achieve their objectives

• Create appropriate working relationships with student leaders where the post holder can coach and empower representatives without providing their own opinion or unduly influence policy
• Work with colleagues across the SU on the campaign objectives of the Sabbatical and Part-Time Officer teams
• Coordinate Cross-Campus Officer Networks
• Maintain records of activities, events, and campaigns carried out to have as reference points for future campaigns, and also to provide as input for the annual Students’ Union Impact Report

General Duties

• To support, advise and assist elected student officers in the achievement of their aims and objectives
• To discharge all relevant Health and Safety Responsibilities
• To adhere to all relevant Students’ Union Policies and Procedures
• To adhere to all relevant UWTSD Policies and Procedures
• To be adaptable to change and have an ability to acquire new and relevant skills and knowledge by taking appropriate responsibility for own personal and professional development
• To represent the Students’ Union at relevant professional networks, events and conferences
• To support and promote the Students’ Union’s values whilst undertaking duties, demonstrating commitments to equality, bilingualism, sustainability, and democracy