Special Events Officer
Natural History Museum
Date: 8 hours ago
City: London
Contract type: Full time
About Us
We are a world-class visitor attraction and leading science research centre. We use the Museum's unique collections and our unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million objects spanning billions of years and welcome more than five million visitors annually and 16 million visits to our website.
Today the Museum is more relevant and influential than ever. By attracting people from a range of backgrounds to work for us, we can continue to look at the world with fresh eyes and find new ways of doing things.
We employ 1100 staff in a variety of roles, all united by our vision of a future where people and planet thrive. We need everyone to have the passion and drive to help us with our mission to create advocates for our planet and inspire millions to care about the natural world.
Diversity and inclusion matter to us.
Our vision is of a future where both people and the planet thrive. Diversity is one of our core values and we strive to build a workplace where everyone feels a sense of belonging. All new staff who join us learn about the importance of diversity and inclusion to the Museum and how to contribute to creating an inclusive environment.
We know we have more to do, but we are committed to ensuring that everyone who works at the Museum feels they can thrive and feel valued and respected.
About The Role
This role sits within the Museum’s Development Group to support the planning and delivery of Special Event activity. Reporting to the Senior Special Events Manager you will work with them to deliver some of the 70 plus events a year that the Museum hosts including dinners, receptions, breakfast, lectures and tours. These events are used to deepen relationships with supporters, inspire more engagement with our activities and maximise income to help us achieve our ambitions as we work through to our milestone 150th anniversary in 2031.
The role will involve managing the planning, execution and follow-up of event activity including managing logistics, budgets, communications, and content for a group of events. This role also supports the wider Special Events team with other event related activity as required including administrative tasks, such as coordinating mailouts, raising invoices, liaising with suppliers, managing RSVPs and data entry.
About You
The role requires a highly organised individual with excellent communication and project management skills. A motivated self-starter, who has a natural flare for event management with the ability to prioritise and work on several projects simultaneously whilst remaining calm under pressure. You will enjoy attention to detail and organisation and thrive working in a fast-paced, exciting environment, with a resilient attitude during occasional periods of back-to-back event delivery. You will have a proactive and flexible approach and love delivering a variety of great event experiences as part of an exceptional team.
The individual will be a confident communicator, feeling able to speak to different audiences and able to adapt their tone to promote different events or areas of the Museum’s work to a wide variety of supporters. You will also be able to liaise effectively with a broad spectrum of internal and external stakeholders, colleagues and suppliers
Thriving at the Museum: the way we work
We are proud to work at the Museum and have identified the qualities we all need to embody to reach our shared ambition. This sits alongside the Museum’s values and forms the framework for the way we work.
Find out more here
What We Offer
We are working towards a vision where both people and planet thrive, and nothing gives a greater connection with this, than seeing first-hand, the visitors, scientific research and collections that all of our work is inspired by and working side by side with the teams delivering the visitor experience and events. We also recognise the benefits and flexibility that hybrid working brings. We operate a hybrid working model that requires regular, weekly attendance for this role, with the precise pattern of days on site and worked from home to be agreed with your manager.
How To Apply
If this sounds like you, please apply below by clicking on Apply for job.
Please note that as part of our commitment to anonymised shortlisting, panels do not view CVs during the recruitment process. If you choose to upload your CV, our system will automatically pull information from your CV into our application form. We advise you to double-check your application form data before submitting as the tool may interpret CVs differently.
Closing date: Monday 13 October 2025 at 23:59
Interviews expected: w/c Monday 27 October 2025
The Museum supports flexible working. This role operates on a hybrid model, and it requires at least 2 days of working on-site at South Kensington.
Please note that this role does not qualify for Museum sponsorship so the successful postholder will need to have a valid right to work in the UK at the point of offer.
We are a world-class visitor attraction and leading science research centre. We use the Museum's unique collections and our unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million objects spanning billions of years and welcome more than five million visitors annually and 16 million visits to our website.
Today the Museum is more relevant and influential than ever. By attracting people from a range of backgrounds to work for us, we can continue to look at the world with fresh eyes and find new ways of doing things.
We employ 1100 staff in a variety of roles, all united by our vision of a future where people and planet thrive. We need everyone to have the passion and drive to help us with our mission to create advocates for our planet and inspire millions to care about the natural world.
Diversity and inclusion matter to us.
Our vision is of a future where both people and the planet thrive. Diversity is one of our core values and we strive to build a workplace where everyone feels a sense of belonging. All new staff who join us learn about the importance of diversity and inclusion to the Museum and how to contribute to creating an inclusive environment.
We know we have more to do, but we are committed to ensuring that everyone who works at the Museum feels they can thrive and feel valued and respected.
About The Role
This role sits within the Museum’s Development Group to support the planning and delivery of Special Event activity. Reporting to the Senior Special Events Manager you will work with them to deliver some of the 70 plus events a year that the Museum hosts including dinners, receptions, breakfast, lectures and tours. These events are used to deepen relationships with supporters, inspire more engagement with our activities and maximise income to help us achieve our ambitions as we work through to our milestone 150th anniversary in 2031.
The role will involve managing the planning, execution and follow-up of event activity including managing logistics, budgets, communications, and content for a group of events. This role also supports the wider Special Events team with other event related activity as required including administrative tasks, such as coordinating mailouts, raising invoices, liaising with suppliers, managing RSVPs and data entry.
About You
The role requires a highly organised individual with excellent communication and project management skills. A motivated self-starter, who has a natural flare for event management with the ability to prioritise and work on several projects simultaneously whilst remaining calm under pressure. You will enjoy attention to detail and organisation and thrive working in a fast-paced, exciting environment, with a resilient attitude during occasional periods of back-to-back event delivery. You will have a proactive and flexible approach and love delivering a variety of great event experiences as part of an exceptional team.
The individual will be a confident communicator, feeling able to speak to different audiences and able to adapt their tone to promote different events or areas of the Museum’s work to a wide variety of supporters. You will also be able to liaise effectively with a broad spectrum of internal and external stakeholders, colleagues and suppliers
Thriving at the Museum: the way we work
We are proud to work at the Museum and have identified the qualities we all need to embody to reach our shared ambition. This sits alongside the Museum’s values and forms the framework for the way we work.
Find out more here
What We Offer
- 27.5 days holiday plus 8 bank holidays (full time equivalent)
- Generous defined contribution Natural History Museum Pension Scheme (employer contribution 4 - 10%)
- Season ticket, bicycle and rental loan
- Life insurance
- Free admission to our exhibitions and many other paid exhibitions at museums, galleries and institutions across London and the UK.
- Staff discount at our Museum shops and cafes
- We offer a wide variety of training initiatives and opportunities to build skills. Investing in staff development is important to us, and we are ambitious about helping staff to grow and fulfil their potential.
- Affordable membership to the Civil Service Sports Council which offers a range of benefits including an extensive list of special offers and reduced entry fees at a selection of cinema chains, theme parks, theatres, retailers and supermarkets. It also provides entry to up to 300 English Heritage sites and other national treasures. For more details, visit https://www.cssc.co.uk
- Membership to our Sports and Social Association (for a small fee), which includes access to our in-house gym and clubs such as football, softball, table tennis and tennis and classes in Middle Eastern dance, yoga and Tai Chi
We are working towards a vision where both people and planet thrive, and nothing gives a greater connection with this, than seeing first-hand, the visitors, scientific research and collections that all of our work is inspired by and working side by side with the teams delivering the visitor experience and events. We also recognise the benefits and flexibility that hybrid working brings. We operate a hybrid working model that requires regular, weekly attendance for this role, with the precise pattern of days on site and worked from home to be agreed with your manager.
How To Apply
If this sounds like you, please apply below by clicking on Apply for job.
Please note that as part of our commitment to anonymised shortlisting, panels do not view CVs during the recruitment process. If you choose to upload your CV, our system will automatically pull information from your CV into our application form. We advise you to double-check your application form data before submitting as the tool may interpret CVs differently.
Closing date: Monday 13 October 2025 at 23:59
Interviews expected: w/c Monday 27 October 2025
The Museum supports flexible working. This role operates on a hybrid model, and it requires at least 2 days of working on-site at South Kensington.
Please note that this role does not qualify for Museum sponsorship so the successful postholder will need to have a valid right to work in the UK at the point of offer.
How to apply
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