Site Administrator - Belfast

About The Role

SITE ADMINISTRATOR

DIVISION: Building South

LOCATION: Belfast

Due to a continued pipeline of works, we are looking to add an enthusiastic and experienced Site Administrator to our team at Belfast Children's Hospital. The successful candidate will assist and support the wider team and seek to establish strong working relationships across the project and division.

Our Site Administrators, are the backbone of our operations, providing dedicated administrative support and taking on essential day-to-day tasks. Your role is pivotal in ensuring our projects run smoothly and efficiently. Candidates should have great interpersonal skills and be confident communicators, as well as adept at multitasking in a fast-paced environment.

The Administrator Will

• Provide clerical support to the Project team (as required) including Contractual correspondence.
• Assist with the development and maintenance of filing and administrative systems.
• Management and control of all project-related documents, including drawings, specifications, and reports.
• Prepare and maintain document templates and standards (inc Reports).
• Printing, copying and scanning of documentation as required (inc Handover info)
• Production and printing of reports and associated information for Meetings
• Updating all notice boards within the Site and Compound
• Invoice reconciliation (eg Goods Received) and submission to Accounts.
• Management of correspondence – incoming and outgoing (Post)
• Take and record messages accurately.
• Book and record travel arrangements for Site Staff.
• Facilitate meetings (both Internal and External).
• Carry out any other duties as are necessary within the scope and purpose of the job as requested by the Project Manager.
  
  

Person Specification

Essential

• Demonstrate previous experience of working in a fast-paced Administrator role
• Strong IT skills to include Microsoft Office suite
• Demonstrate ability to work on own initiative
• Demonstrate strong communication skills
• An excellent telephone manner, with great interpersonal skills
  
  

Desirable

• Knowledge and/or Experience of the Construction Industry.
• Experience in a similar role (None construction)
• Experience of Document Management Systems
• Experience of NEC
  
  

This job description is intended to give the post holder an appreciation of the role envisaged for the Site Administrator and the range of duties to be undertaken.

It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Our Commitment

We are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

If you require any adjustments or accommodations during the application or interview process, please let us know. We look forward to welcoming applicants from all backgrounds

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant’s experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure .

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About You

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