SIA-Licensed Administrator / Receptionist

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role

Working Hours: Monday – Thursday 07:30 – 16:00 and Friday 07:30 – 13:00

We're seeking a highly organised, customer facing, detail-oriented SIA Licensed Receptionist / Administrator. In this role, you'll provide direct support to the business along with supporting our security officers, ensuring safe and smooth operations and effective communication.

Your Main Responsibilities Will Include

• Greet and direct visitors, ensuring they feel welcome and are assisted promptly. Provide them with necessary information or direct them to the appropriate person or department.
• Answer and transfer phone calls efficiently, taking messages when necessary and ensuring accurate communication.
• Handle incoming and outgoing mail and packages, sorting and distributing them to the correct recipients.
• Maintain a tidy and presentable reception area & gatehouse, ensuring it reflects the professional image of the company.
• Ensure accurate and timely communication with the client relaying messages, and information promptly.
• Updated and creating tracking spreadsheets with financial information
• Requesting and logging purchase orders
• Liaising with subcontractors and helpdesk to ensure all jobs are logged, recorded, attended and billed.
• Assisting the site management team and client with any relevant administrative duties
• Provide basic security duties when the officer is out on patrol – issuing contractors passes, booking in contractors, vehicle pass and induction duties and liaising with the client
  
  

You Should Meet The Following Criteria

• Current SIA License
• A minimum of 1 years' experience in an admin or support role
• Right to work in the UK
• Proficient in Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent verbal and written communication skills
• Ability to multitask and prioritise tasks.
• Excellent organisational and time management skills
• Strong problem-solving ability and attention to detail
• Reliable and punctual, with a strong work ethic
  
  

How To Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation,disability, or age.