SENIOR MEETING AND EVENTS PLANNING EXECUTIVE

Salary £ 38,110.00 plus service charge

Holiday – 28 days holiday, enhanced after 5 years of service.

But there’s more...

• Free meals on duty.
• Uniform offered and dry cleaned.
• Discounted employee friends & family rates at Arora Hotels.
• Food and beverage discounts.
• Christmas gifts and employee parties
• Introduce a friend scheme
• Cycle 2 work scheme.
• UK attraction discounts @ Merlin Entertainments.
• Taste card.
• Life assurance scheme.
• Wage stream.
• Employee assistance programme.
• Arora star employee recognition.
• Long service recognition award.
  
  

About Us...

Fairmont Windsor Park is a beautiful, heartfelt retreat surrounded by 40 acres of English countryside that blends iconic heritage with modern elegance. Our five-star hotel includes 251 luxurious bedrooms and suites accompanied by 7 restaurants and bars offering an unrivalled dining experience. The spa and wellness facilities are inspired by nature and the the hotel has state of the art conference facilities.

A Bit About What You Will Do...

The senior M&E Planning Executive is responsible for creating comprehensive event orders through effective communication with both the client and hotel operational teams, enabling accurate event execution.

The role also involves maintaining relationships with repeat clients and may include directly contracting or converting repeat enquiries. Additionally, the position supports the Head of Planning and assists the wider Meetings and Events Executive team as needed.

• Manage all bookings handed over from the Enquiries Team with courtesy and efficiency, delivering the highest levels of customer service.
• Take ownership of delivering exceptional planning/experience for VIP clients and lead the execution of flagship events.
• Collaborate with clients and operational teams to record all booking details, producing detailed event orders/function sheets.
• Ensure timely collection of agreed pre-payments/deposits.
• Guarantee function sheets include all necessary and accurate information.
• Distribute operational details to relevant departments within agreed timelines.
• Compile and circulate daily and weekly function sheets.
• Conduct client site visits, planning meetings, and food and wine tastings.
• Lead or participate in pre-event meetings with clients and hotel teams.
• Attend and oversee your own events and support team events to ensure smooth operations.
• Assist with associated accommodation bookings.
• Ensure all health and safety requirements are addressed for each booking.
• Collect and verify health and safety documents, risk assessments, and insurance details from third-party suppliers.
• Draft floor plans using appropriate diagramming tools.
• Provide on-the-day operational support for events.
• Oversee and delegate daily team tasks (e.g. distribution of function sheets and operations packs).
• Monitor deposit collection timelines and follow up with the Events Team.
• Check function sheets and operations packs for accuracy and standards.
  
  

More About You...

• Strong supervisorial, motivational and communication skills.
• Excellent standard of written and spoken English.
• Attention to detail.
• Ability to take initiative and deal with unexpected situations and last-minute changes.
• A smart and professional appearance.
• Most of all, you will have an approachable, positive, and proactive manner.
• Experience in a similar role within a 5-star hotel is a significant advantage.
  
  

Grow with us...

We are growing rapidly and with growth comes advancement opportunities. Being part of the Arora group there are exciting opportunities for career progression and development across our properties and brands.

Skills

Fluent in English