Recruitment Team Coordinator - INTERNAL

If you are looking to join NWSSP, please see the additional information below that may be of interest to you: -

Our “Benefits” video has been created to highlight and showcase some of the benefits of working for the NHS and NWSSP:- https://youtu.be/zX3x046SDhg

The “Tops Tips – Be Yourself” video has been designed to support candidates applying for roles with NWSSP. We have outlined 8 key steps to help candidates articulate their capabilities and experience when completing applications with NWSSP. https://youtu.be/qe3ibY8b6m4

Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY NWSSP.

This role is required to provide support to the Assistant Recruitment Manager by ensuring the effective running of recruitment processes within a designated area of the Recruitment Team. As part of this role you will be required to;

• Produce high quality effective recruitment and appointment documentation
• Support the Assistant Recruitment Manager by carrying out quality checks on relevant documentation produced by the Recruitment Team
• Identify and address training needs and contribute to devising training sessions for the Team
• Produce regular reports on an agreed schedule to identify data gaps and arrange for data to be verified and completed accurately
• Co-ordinate the workload of your team ensuring that good quality work is produced within agreed timescales, ensuring KPIs are met
• Conduct regular 1-1 meetings and PADRs with team members and act as a first point of contact to provide guidance and support
  
  

Main duties of the job

An exciting opportunity as a Team Coordinator has arisen within the Recruitment Service.

If you are enthusiastic and committed to making service improvements and are customer service focused this role is for you! You will have the values and attributes required to excel in a supervisory role within the NHS Wales Recruitment Team.

You will be eager to learn and keen to deliver in both performance and customer service.

You will also work closely with other Team Co-ordinators in developing a motivated and engaged team on a day to day basis whilst maintaining high levels of morale and performance.

Excellent computer, keyboard and communication skills are essential to the role.

If you share our values, can lead your team by example, and are committed to providing World-Class excellence we would welcome an application which demonstrates how you meet the above requirements as well as those listed in the Person Specification.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

The role may initially be partly home based. You will be provided with the support and equipment you will need to be able to work from home, but an internet/WiFi connection is essential.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.

Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.

We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.

Excellent customer service is something we strive for, for both our internal and external customers.

Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/

NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

• Educated to HNC (level 4) or equivalent demonstrable experience
  
  

Experience

Essential criteria

• Significant experience of working in a busy transactional team
• Significant experience of supervising a team
• Experience of using and managing information to determine priorities
  
  

Skills

Essential criteria

• Proficient in the use of Microsoft word, Excel, Power Point and Outlook and various databases
• Excellent verbal written and personal communication skills
• Strong planning and organisational skills
• Time management skills to prioritise conflicting workload demands of self and team including ability to multi task
• Ability to support the well-being of teams and individuals
  
  

We are committed to flexible working and equal opportunities.

If you are short listed for interview you will be contacted by email using the email address with which you registered. Please ensure that you check your email account regularly.

Prior consideration for this vacancy will be given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

When applying for this post it is essential that you read the Job Description and Person Specification (where available) and demonstrate how your skills, knowledge and experience meet the requirements of the person specification. Only candidates who clearly demonstrate how they meet the person specification will be shortlisted.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

Welsh language skills are desirable

Documents to download

• JD & PS English (PDF, 320.6KB)
• JD & PS Welsh (PDF, 416.6KB)
• OH FRF (PDF, 640.5KB)
• NWSSP Recruitment Services Privacy Notice (PDF, 696.3KB)
• NWSSP - About Us (PDF, 6.6MB)
• NWSSP - Our Benefits 2023 (PDF, 487.5KB)
• NWSSP - Buddion (PDF, 491.0KB)
• PCGC -Amdanom (PDF, 6.7MB)
• Guidance Notes for Applicants April 2024 (PDF, 278.7KB)
• IMTP Summary 2024-2027 (PDF, 13.7MB)
• IMTP Summary 2024-2027 - Cymraeg (PDF, 13.7MB)
  
  

Further details / informal visits contact

Name Rebecca Thomas Job title Assistant Recruitment Manager Email address [email protected] Telephone number 02921 500200