Purchasing Assistant

This role sits within our dynamic Purchasing team and is focused on the fulfilment of customer orders for leading global academic institutions and other educational establishments. As a Purchasing Assistant, you will play a key part in ensuring smooth and efficient order processing by liaising with publishers and distributors to resolve outstanding purchase orders.

You will be responsible for updating order statuses based on supplier feedback, as well as maintaining accurate internal records, including title and supplier files. This is a collaborative role that requires strong communication skills, attention to detail, and the ability to work effectively as part of a team to meet customer expectations.

What You'll Do

• :Monitoring of mailboxes for customer claims or cancellations, price and availability querie
• sProduce weekly reports to enable monitoring of orders not recorded in the syste
• mLiaising with colleagues from various teams on orders and updates both within the UK and worldwid
• eChasing open purchase orders and updating systems as necessar
• yMaintenance of comprehensive supplier and item master file databas
• eAssisting in the production of quotations for customer
• sTo establish and maintain print standing orders with publishers and distributor
• sTo purchase on a timely basis (upon publication) series titles where standing orders cannot be established with supplier
• sTo research, set-up and maintain series records on the databas
• eTo be responsible for your own selection of supplier

s
About Yo

• u:Previous experience in a library, bookseller, or publishing environme
• ntExcellent PC skills, particularly in Microsoft Word, Excel, Access, and PowerPoi
• ntStrong verbal and written communication skil
• lsA keen eye for detail and a methodical, logical work approa

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Compensati

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Salary Competi