Project Coordinator

Project Coordinator

Your mission:
To support the efficient execution of projects by working closely with Project Managers, Tendering Engineers, and Finance Controllers. This role ensures smooth workflow across the team, accurate financial forecasting, and effective document control. The Project Coordinator will also manage contract documentation and maintain compliance with internal systems and processes. In addition the role will support the wider Digital Buildings global teams on topics relating to Labour recovery and utilisation

Your Key Responsibilities:

Project & Financial Administration
• Collaborate with Project Managers to maintain and update the order book in SAP.
• Assist in preparing sales and invoicing forecasts.
• Monitor and follow up on missing timesheets and perform timesheet analysis.
• Track backlog hours and support project closing checklists.
• Maintain accurate project review notes and update SAP accordingly.
• Support and coordinate Labour Recovery between countries/geographies including coordination of OPA/recharges/interco PO liaising with country finance and CoCe (relating to CoE heads but also other Regional Ops)

Order & Contract Management
• Process customer orders and variations, ensuring accurate booking in SAP.
• Manage purchase order (PO) and invoice requests from Project Managers.
• Coordinate signature requests for new contracts with Company Directors.
• Scan and archive signed contracts using OCR software and maintain the contract database.
Document Control
• Act as document controller for projects, ensuring proper version control and change tracking.
• Translate customer and supplier documents to English using appropriate tools.
• Monitor customer document portals and notify Project Managers of relevant updates.
• Maintain database of Labour Headcount allocations to Countries and associated recharges/recoveries/costs

About You

Essential:
• Strong interpersonal and communication skills (written and verbal)
• Excellent time management and organizational skills
• Proficient in Microsoft Office and general PC literacy
• Ability to work collaboratively in a team environment
Desirable:
• Familiarity with Schneider Electric IT tools (Salesforce/bFO, SAP)
• Minimum 3 years of experience in a similar administrative or project support role

What we offer you:

Competitive salary & Bonus Scheme, 28 Days Annual Leave + Public Holidays, Holiday Buy & Sell programme, Pension Scheme, Employee Share Ownership Programme, Various Health & Wellbeing Support Options, Gym Flex, Open Talent Market (internal mobility opportunities + access to mentors & projects globally), Shopping & Dining Discounts, Learning Portal and much more.

At Schneider Electric, Diversity & Inclusion is at the heart of our organisation, it's an integral part of our history, culture, and identity. We recognise that embracing diversity unlocks innovation and creativity and fosters collaboration. We want our employees to reflect the diversity of our communities and the customers we serve. As a result, our teams are stronger to drive the company's future.

“We are proudly participating in the Disability Confident Program offering support to people in the workplace who consider themselves living with a disability.”

Apply now:

Please submit an online application to be considered for any position with us. You know about us, so let us learn about you! Apply today.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our  IMPACT values - Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork - starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric - apply today!

€36 billion global revenue
+13% organic growth
150 000+ employees in 100+ countries
#1 on the Global 100 World’s most sustainable corporations

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here
 
Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.