Project Coordinator

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Solotech is not accepting Agency/Recruiter submissions

Reporting to the Head of Project Management, the candidate will play a key role in coordinating and facilitating communication across various functions, departments, and initiatives, while collaborating closely with Project Managers to ensure alignment and efficiency.

Why Solotech?

As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide.

Day to day tasks:

• Follow up on procedures and all administrative needs related to integration projects.
• Act as a liaison within internal departments and external clients.
• Organise and facilitate start-up meetings where required.
• Analyse bids, making adjustments as required.
• Validate and transfer bids into orders.
• Create projects in various software: D365, Jetbuilt, Salesforce.
• Ensure the classification of all documents relevant to the project.
• Maintain and update project tracking databases.
• Follow up on orders with various internal departments and suppliers.
• Create delivery notes as needed.
• Add the required material and accessories to the orders to ensure that the team has all the necessary material to properly execute the project.
• Produce various documents required for transport.
• Follow up on change notices - anticipate and provide solutions to schedule, labour and budget problems that may arise.
• Follow up on the progress of projects.
• Ensure file management (project invoicing and subcontractor invoicing).
• Constantly monitor the budget, scope of work, schedule and quality throughout the life cycle of the project.
• Carry out the necessary administrative follow-ups for the closing of projects with the different departments involved.
• Collaborate with the various stakeholders to ensure exemplary customer service.
• Ensure Project Management produced H&S documentation is up to date.
• Any other reasonable ad-hoc requests as required by your manager.
  
  

Essential skills / experience:

• Ability to work with tight deadlines and manage pressure and priorities.
• Good analytical skills and attention to detail.
• Resourcefulness and autonomy.
• Excellent communication and negotiation skills.
• Proficient at using Microsoft Office packages.
• Act with diplomacy.
• Highly developed organisational skills.
• Excellent customer service skills.
• Strong interpersonal skills.
• Demonstrate leadership and be proactive.
• Strong ability to adapt to change.
  
  

Desirable Skills / experience:

• Possess a PMP, CTS CTS-D; CAPM certification
• Knowledge of the audiovisual field;
• Expertise on construction sites (OHS meetings, inspections, OHS prevention, etc.)
  
  

Level of education:

• Educated to industry related degree level or equivalent.
  
  

Work experience:

• A minimum of 2-3 years of experience in a relevant role.
  
  

Our offer to you:

• Competitive Medical Cash Plan
• Generous holiday allowance, 25 days + bank holidays
• Employee Assistance Program: free counselling, legal support & 24.7 help line
• Opportunities for training and career advancement
• Pension plan with employer contribution
• Cycle to Work Scheme
• And more
  
  

We appreciate your time and look forward to considering your application!

Find out more at: www.solotech.com