Project Co-Ordinator - Eastleigh

Duties/Responsibilities

Location: Chandlers Ford, Eastleigh, Hampshire,

Salary: £32,000

Working Hours: 7.30am - 3.30pm Monday to Friday

Contract Type: Perm Full Time - Office based

About EMCOR UK

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role Overview

National FM Projects are seeking an experienced, dynamic Project Co-ordinator to assist in the delivery of projects across our diverse spectrum client base.

The successful candidate will be responsible a range of tasks involved in the project delivery process from logging new enquiries, to assisting the PM team through the delivery phase, closing out projects on completion and maintaining trackers, documentation and financial tasks to ensure a successful outcome for all projects.

Working with and reporting directly to the Head of Project Delivery, this role is key to assisting in managing a self delivery project delivery team and ensuring compliance with the company's project governance processes.

We are looking for someone who can work as part of a larger team, can work under pressure and to defined deadlines, introduce new ideas to improve the efficiency of the team, is conscientious, has excellent communication skills and is proficient in the use of software systems such as Office365, SimPro and other packages as required by the business.

To provide effective assistance to the Contracts and Service Managers in the running of all Project works and assist in the running of maintenance contracts.

What You'll Do

• Liaise with Clients over start date, delivery date and completion dates.
• Contact suppliers / sub-contractors to check price and ensure availability of goods prior to ordering.
• Complete necessary paperwork to place order with suppliers and / or sub-contractors.
• Investigate and resolve outstanding deliveries with suppliers.
• Assist in the collation and issue of Contract variations as required.
• Assist in carrying out monthly contract reviews on individual projects.
• Prepare necessary information required for billing of completed jobs.
• Prepare documentation for handover to the maintenance team.
• Prepare and present quotations for additional works.
• Tool box talks and Health & Safety implementation.
• IMS documentation implementation.
• Any other duties as requested by Projects or Service Managers within reason.
  
  

Person Specification

Who You'll Be

• Thorough understanding of Project Co-Ordination.
• Good interpersonal skills – proficient communication skills, both written & verbal with demonstrated ability.
• Experience within similar role or transferable skills from related role.
• Good IT skills.
• Smart, presentable appearance.
• Personable and approachable.
• Good interpersonal and customer relationship skills.
• Good command of the English language both written and verbal.
  
  

Other Factors

• Self-motivated, business focused
• Keen attention to detail
• Able to work and focus in an ever changing environment
• Target driven and able to meet deadlines
• Proven communication and numeric skills (verbal and written)
  
  

Benefits

Benefits

• XX Days holidays + Bank holidays
• Holiday Buy Scheme - up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression.
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.
  
  

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work