Project Administration and Co-Ordination Support

Are you an organised and proactive professional with a passion for driving project success? We’re looking for a dynamic Project Support Coordinator to play a key role in the planning and execution of our projects. In this vital position, you'll support project management by organising and controlling day-to-day activities—ranging from gathering and distributing documentation to generating key financial data for budgeting and analysis. You'll also coordinate supplier administration, facilitate project-related meetings, and contribute to the successful completion of third-party audits. This is an exciting opportunity to provide critical administrative support while helping the team deliver on strategic goals.

Project Administrator/Co-Ordinator – Key Responsibilities

This role is dynamic and may vary depending on workload and cover requirements, but typically includes the following core areas:

Project Progress & Reporting

• Monitor labour attendance and trends (e.g. absence, holidays)
• Resolve booking discrepancies with supervision and payroll
• Collect and update weekly/monthly project progress data and reports
• Support Earned Value data collection and maintain H&S and quality statistics
  
  

Project Financials

• Input labour and third-party costs for customer approval
• Coordinate signing, scanning, and submission of finance sheets
• Assist Commercial team with cost variation and delay documentation
  
  

Project Support & Administration

• Prepare project reports using Excel and PowerPoint
• Maintain team holiday charts and provide cover for colleagues as needed
• Organise and support project meetings, reviews, and lessons learned sessions
• Manage time & attendance reporting, training records, toolbox talks, and notice boards
• Support budget preparation and track third-party spend
• Liaise with QA for up-to-date documentation and inspection reports
• Provide admin support for internal/external communication and meeting logistics, including minute-taking and action tracking
  
  

Essential Criteria

• Proven experience in project reporting and compiling high-level reports
• Proficient in Microsoft Office, especially Excel
• Ability to read or willingness to learn to read construction/engineering drawings
• Strong written, numerical, and communication skills
• Excellent time management, organisational, and administrative abilities
• Adaptable, proactive, and able to work under pressure to tight deadlines
• High attention to quality standards and detail
• Skilled in supporting projects, services, and initiatives with minimal supervision
• Analytical and problem-solving mindset; understanding of Statistical Process Control (SPC)
• Customer-focused with professional conduct, including strong phone and email etiquette
• Ability to assess and meet customer requirements in line with project schedules
  
  

Desirable Criteria

• Familiarity with Health & Safety, Quality, and basic financial/accounting procedures
• Experience with business processes and improving team collaboration
• Strong cross-functional collaboration skills with internal departments