Procurement Assistant

We have an exciting opportunity for a Procurement Assistant to join and support our Special Projects Category Manager and wider Procurement team in dealing with the transactional sourcing and administrative aspects of Formula One spend. This role would suit an individual who has some prior experience of working in a Procurement team and is interested in developing their skills further.

Reporting to the Senior Category Manager based in Biggin Hill, you will:

• Have responsibility for the procurement email inboxes, ensuring all correspondence is regularly monitored, actioned, and filed accordingly. Any major issues to be escalated to the category lead.
• Verify and process all Purchase Order Requisitions (POR) within agreed areas of spend, including but not limited to low value, transactional, catalogue, credit card, Contractor Purchase Orders (PO), etc.
• Be responsible for the accurate set up and monitoring of vendor records to include new vendor set up, verifying supplier details, management and monitoring of any changes to vendor details and maintaining PO supplier transmission methods when identified or requested.
• Carry out vendor due diligence reports and flag any issues to the category lead and compliance team where required.
• Pay, log and match credit card transactions, process missing receipts and present credit card reports for approval, whilst liaising with Finance department.
• Act as a point of call within the business for any Microsoft Dynamics (D365) queries (order status, PO numbers) and to provide training support in D365 for new/existing users, whilst liaising with the IT department.
• Raise and send NDAs, RFXs, and general queries including, coordinating responses and keeping templates and filing up to date.
• Carry out market research as requested.
• Support the scanning, filing, and couriering of any Procurement documentation on request of the team.
• Assist in the production of procurement reports, KPIs and statistics. Preparation of reports for team meetings.
• Administer HMRC obligations for the import of goods and liaise with the relevant parties, both internally and externally.
• Provide administration and assistance to the Special Projects category, including but not limited to developing project plans and liaising with internal stakeholders.
• Provide absence support to the Special Projects category and resolve any queries within your remit.
• Operate safely at all times in line with Company health and safety requirements.
• Undertake other duties within your capabilities as your Manager may assign to you from time to time.

Knowledge and Skills

• Good administrative, organisational and communication skills.
• Computer literate and proficient in MS Office systems. Knowledge of eProcurement systems would be an advantage.
• Strong attention to detail.
• Ability to work to deadlines.
• Ability to work diligently.
• To be pro-active and self-motivated, able to work under own initiative and as part of a team.
• Previous experience in a similar role would be an advantage.

Division:

Corporate