Personal Assistant to Managing Director

About The Role

We seek an exceptional Personal Assistant to the Managing Director of our South Home Counties region.

Your responsibilities will encompass all administrative duties, ensuring the seamless execution of day-to-day tasks supporting of the Managing Director and the wider Senior Management Team.

Responsibilities:

• Diary management
• Facilitate travel, transport and accommodation arrangements
• Monitor and review the Managing Director's emails, sorting, prioritising, and responding as/when necessary
• Coordinate internal and external meetings, including issuing agendas, minute taking, booking meeting rooms and venues, providing refreshments, and catering arrangements
• Attend all board meetings, assisting with collating board packs and typing and distributing associated minutes, circulating any communication to the region as necessary
• Typing, copying, and distributing correspondence and reports
• Office management
• Co-ordinate regional events and external hospitality
• Assisting with reception duties

Hours: Monday to Thursday 8:30am-5:15pm, Friday 8:30am-4pm (Please note: this is a fully-office based role)

This is a Fixed-Term appointment for Maternity Cover.

About You

To thrive in this role, you should possess proven experience in a similar position, demonstrating proficiency in handling a demanding workload. Your ability to consistently stay one step ahead, coupled with a commitment to providing outstanding support wherever needed, will be key to your success in this dynamic position.

You should have:

• Proven experience in a similar role supporting Director level
• Excellent organisational skills and attention to detail
• Exceptional communication skills, written and verbal
• Ability to multi-task, working under pressure and to deadlines
• Knowledge of Microsoft Packages
• Professional and able to build effective working relationships with internal and external stakeholders

Please be aware that if you are invited to interview for this role, you will be required to show proof of your right to work in the UK.

We recognise that a diverse team makes us a stronger and more successful company. We value different ideas and perspectives as it helps improve our decision-making, products and services. And we’re striving to create an inclusive work environment, in which everyone can feel comfortable as themselves, uniquely contribute and do their best work. If we need to adjust anything in our recruitment process to support you, please contact [email protected]

About Us

The Cala Group is a major UK housebuilder and leading provider of desirable new homes across Scotland, the South of England & Midlands. Driven by a mission to create vibrant and sustainable new communities, our homes are characterised by exceptional design and sector-leading build quality, and we have a passion for providing our customers with a great home buying experience. This is an exciting time to be at Cala. Our approach to sustainability and technology is undergoing a dramatic transformation, and we’re aiming to create an industry-leading experience for both our staff and customers. At Cala, you can expect to be part of an environment which allows you to do meaningful work, while offering opportunities for personal growth. Our goal is to be the favoured employer in our industry and beyond. We encourage applications from those who want to be part of a culture where they can thrive, feel a sense of belonging and be comfortable being themselves at work.