Personal Assistant - STBG

Personal Assistant – Specialist Trading Business Groups

Do you thrive under pressure and love making things run like clockwork?

Are you a proactive problem solver who knows how to protect leaders' time, manage complex schedules, and bring structure to fast-paced environments?

We're looking for a dynamic Personal Assistant to support our leadership team across Specialist Trading Business Groups (STBG) – including Plant & Crane Hire, Façade and Masonry Stonework, and Specialist Accommodation and Modular Off-site Manufacturing. If you want to work alongside industry specialists building the future of construction, this could be your next move.

The Role

Working directly with our STBG Director, Commercial Director, and Finance Leader, you'll be the driving force behind their day-to-day operations. From expertly managing their diaries to coordinating high-level strategic meetings and handling sensitive information, you'll play a key part in keeping this diverse, high-performing part of the business running smoothly.

This isn't just a support role – it's about enabling senior leaders to perform at their best by anticipating needs, solving problems before they arise, and being the trusted go-to for all things organisational.

Key Responsibilities

• Provide seamless, proactive PA support to the STBG leadership team.
• Manage complex diaries and conflicting priorities with logic and strategy – ensuring time is used effectively and downtime is protected.
• Prepare and coordinate meetings and events – including monthly management meetings, strategy days, and cyclical reviews.
• Own the production and distribution of key documents: agendas, action logs, presentations, and performance packs.
• Coordinate travel, accommodation, and itineraries, and manage expenses and approvals.
• Maintain accurate contact and distribution lists; keep stakeholders connected and informed.
• Liaise professionally with internal teams and external clients to foster strong working relationships.
• Be an active contributor to the wider PA network and attend monthly coordination meetings.
  
  

What You'll Bring

• Experience as a Personal or Executive Assistant in a fast-moving business environment
• Strong MS Office skills (Outlook, Word, Excel, PowerPoint) and confidence with virtual meeting tools like Teams
• Outstanding organisation and time management – juggling multiple demands without dropping a detail
• A calm, professional presence with a natural ability to anticipate needs and spot problems early
• Discretion, diplomacy and confidence in handling sensitive data
• A team player attitude with the initiative to work independently and make decisions where needed
• The flexibility to adapt and thrive in a dynamic, evolving industry
  
  

Why Join Us?

You'll be at the centre of one of the most innovative parts of our business – supporting leaders who are shaping the future of construction through smarter, more sustainable solutions. Whether it's modular offsite innovation or specialist crane operations, your work will have real impact.

Ready to build something extraordinary behind the scenes? Apply today and help power the teams that are transforming how we deliver construction.

About Us

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [email protected]