Personal Assistant - INTERNAL

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD

The Central Integrated Health Community are recruiting an experienced Band 5 PA to work closely with the IHC Director and IHC Medical Director. This role is critical to our plan to deliver clinically led services to our population.

The successful candidate will be an experienced PA who has experience of supporting Directors at a senior level.

We are looking for someone who is a team player, who can work in a very busy and demanding role supporting two senior Directors, working flexibly to suit the needs of the service.

Main duties of the job

To provide a high level PA and administrative service to IHC Directors within Central IHC. Communicating and liaising at a very senior level within the organisation.

Extensive diary management, including the scheduling and re-scheduling of appointment and meetings. To include the compilation of complex agendas, and the taking and transcribing of formal minutes.

Managing a bring forward system, providing proactive support of Directors workload to ensure they are fully briefed and prepared.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

• Degree or equivalent level of experience
• ECDL Qualification or equivalent experience
• GCSE passes in at least english and maths or equivalent experience
• Diploma in office administration or experience to diploma level
  
  

Desirable criteria

• Typing/word processing qualification
• NVQ or equivalent in administration
• Advanced ECDL certificate
• Audio typing
• Certificate in supervision or management
  
  

Experience

Essential criteria

• Significant experience at a high level of providing a comprehensive admin/PA service
• Experience of setting up and using filing/IT systems
• Familiar with office procedures and deadlines
  
  

Desirable criteria

• Previous experience of working as an administrator/PA to Executive Director or equivalent
• Previous experience working in the NHS