People Engagement Assistant –Operational Team – Reward & Recognition

People Engagement Assistant –Operational Team – Reward & Recognition

Based in Edinburgh or Glasgow

JOB PURPOSE

The People Engagement (PE) Assistant will work as part of the operations team to deliver all aspects of reward and recognition administrative support. The role has a high level of general administrative duties associated with it and the assistant must be willing and flexible to take on a wide range of tasks.

The PE Assistant role requires a strong blend of administrative and prioritisation skills, attention to detail and the ability to deliver to tight deadlines.

This is an exciting and challenging role. We are looking for an individual who can work well within a team, is proactive, resilient, and committed to doing an excellent job.

The role holder will provide an exemplary people engagement service that is grounded by the people engagement strategy and the contract we have with our people.

SPECIALIST TEAM TASKS

Reward & Recognition

• Undertake a range of payroll responsibilities. This will include but is not limited to; processing accurate monthly payrolls using Cintra IQ, responding to queries, providing reports, calculations, reconciliations, and other tasks associated with payroll administration.
• Provide timely and accurate administrative support to the Reward & Recognition Team including adding new joiners to the payroll database and benefits portal, sending welcome and login details emails, and updating the monthly payroll system such as inputting benefits changes.
• Provide support during busy project periods including helping with the preparation of salary review and season ticket loan letters, annual leave and benefits administration and collection and filing of any form.
• Run ad hoc management information reports and interpret data as necessary.
• Support with administration tasks as and when necessary, including providing the People Engagement Team with payroll and holiday calculations in a timely manner and working with Finance including preparing headcount reports and any information/reports they may require.
• General upkeep of the document management system. Assisting with paper and electronic files, which will include shredding sensitive documents and tidy up folders in our electronic document management system.
• Processing invoices and coding appropriately, monitoring progress against set budgets. Taking primary responsibility for reward and recognition.

OPERATIONS TEAM CORE TASKS

• Provide PE services to colleagues, including responding to inquiries, addressing (or redirecting) concerns, and providing guidance on PE related matters.
• Monitoring PE inbox and responding to queries from colleagues in relation to Brodies policies and procedures.
• Drafting a range of PE documents and correspondence as required. Ensuring all changes are processed accurately on the internal PE system, adhere to internal governance, and ensure all relevant parties are advised of changes.
• Processing invoices and coding appropriately, monitoring progress against set budgets. Taking primary responsibility for your specialist area.
• Ad hoc support for other specialisms as required.
• Be aware of Brodies’ information security policies, and protect information assets from unauthorised access, disclosure, modification, destruction or interference at all times.

PERSON SPECIFICATION & SKILLS

• Previous experience of working in an administrative role ideally within a payroll practice is essential, preferably within a professional services environment.
• Knowledge of UK payroll legislation and statutory requirements and motivation to regularly keep up to date with any changes.
• Ability to prioritise a busy workload, working to tight deadlines whilst maintaining a high level of attention to detail and accuracy.
• Ability to communicate confidently with colleagues at all levels with excellent written and verbal communication.
• Proactive in seeking out opportunities to continuously improve processes and procedures, willing to speak up to ensure those ideas are heard.
• Proficiency in Microsoft Office Suite.
• Demonstrates integrity to handle sensitive and confidential information.
• Strong team player with the ability to build effective relationships within the People Engagement team and with internal and external stakeholders.