People Coordinator

Wasserman operates at the epicenter of sports, music, entertainment and culture, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70+ cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com.

Job Description

This role will handle the following items for non-UK EMEA & APAC regions unless otherwise stated.

Onboarding

• Own the onboarding process for new employees, from accepting their offer to their first day including being their main point of contact before joining, handling new hire emails, liaising with IT for hardware and system access, performing right to work checks, conducting induction and obtaining feedback
• Ensure efficient access to information to regarding working at Wasserman including where to find information on the people team, IT, immigration, time off, benefits, payroll, offices, etc.
• Deliver clear information to managers regarding onboarding their new employees
• Manage contracting such as new employee contracts and contract amendments and changes
• Support the business with onboarding contingent workers, including contracting and email setup
• Ensure employee files are complete and accurate data is in Workday
  
  

Employee Support

• Provide responsive and professional first line support for the business, answering employee queries and escalating/directing to other team members as needed
• Handle all contract amendments, reference requests, immigration letters, etc
• Optimize the way employee information is accessed by employees to promote self-service
  
  

Mobility

• Assist with mobility cases with our immigration firm, keeping on top of deadlines and proactively engaging with parties for timely outcomes for both new visas and renewals
  
  

Data

• Process employee changes in Workday, ensure data accuracy in the system and support employee data auditing
• Ensure HR documentation is kept confidential and accurately up-to-date
• Ensure all HR filing is completed in a timely and organized manner and documents are in the correct locations
  
  

Other Items

• Assist the larger People Operations Team with benefits and payroll administration
• Manage the EMEA/APAC People Team Calendar in Outlook
• Support the automation and documentation of People Operations processes to improve efficiency General
• Cross train to be able to handle UK onboarding, support, mobility and data as needed
• Support with ad hoc projects and administrative tasks
• Actively contribute to a culture of continual improvement, making recommendations and using initiative to ensure best in class People Operations delivery
  
  

The above forms the main areas of responsibility for this role, but it is not exhaustive and it should be noted that duties may change over time, so the need for flexibility is key and the job-holder will be expected to co-operate with reasonable changes as required.

Skills And Experience

• Experience of working with highly confidential information and maintaining confidentiality
• Experience using Workday
• Strong attention to detail with a high degree of accuracy; excellent follow up/follow-through skills
• Highly organized, with strong ability to multi-task, meet deadlines and focus on priorities
• Proactive and results oriented, able to work under own initiative and complete tasks to deadline.
• Proficient with all Microsoft Office applications.
• Confident in gathering facts and figures and have experience of making recommendations based on independent research and analysis
• Experience of working in marketing/media environment
  
  

Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.