PA to Managing Director, Finance & Central Services

A vacancy has arisen within our Finance and Administration department based in Biggleswade for a Personal Assistant to Managing Director, Finance & Central Services.
The role contributes to the success of Liebherr-Great Britain Ltd by providing full secretarial duties for the respective Manager/Director, whilst acting as a role model for company values to customers, clients and service providers whilst ensuring outstanding customer service at all times and working within the Company’s key result areas;
Business Performance, Customer Focus, People and Teamwork, Leadership.

Your Responsibilities As a PA

• Providing full secretarial and administration duties to the Managing Director/ Company Secretary covering several companies and a wide portfolio.
• Arranging, attending and taking notes during monthly board meetings and four monthly Senior Management meetings. Sharing resulting action points with relevant parties. Chasing and collecting pre-board and pre-management reports in a timely manner ready for the next meeting.
• Providing secretarial support and administering and controlling various board and corporate projects and events as requested.
• Where the role requires the use of company credit cards and other payment methods, maintaining the process for approvals, expenditure and reconciliation in line with company signatory rules.
• Effectively supporting the Manager/Director with correspondence, diary planning and travel arrangements for some of the direct reports.
• Ensuring compliance to company, Quality, Health & Safety and Environmental policies.
• In the capacity of Personal Assistant, supporting other Personal Assistant roles within the business as and when required.
• Supporting intercompany communication across a number of business matters.
• With profitability in mind, negotiating contracts and partnerships with third party provider’s including but not limited to car hire, hotels and travel companies. Manage access and function of the related portals for the business.
• Monitoring and maintaining various group insurance policy renewals and invoices. Sharing policy certificates as appropriate. Communicating with provider and group contacts.
• Maintaining internal statutory records as well as board resolutions and banking mandates for several companies in line with Group requirements.
• Monitoring and maintaining building investment/property portfolio including leases, rental and licences.
• Using initiative identify appropriate actions and solutions to numerous internal enquiries to optimise the availability of the Managing Director for other matters.
• Delivering exceptional levels of customer service to internal and external clients and service providers, with the aim of strengthening partnerships.
• Maintaining a reputation of trust and integrity by ensuring confidentiality is always applied to business and individual sensitive matters.
  
  

To be successful in the PA role, you'll need to have:

• GCSE level Grade C or 4 in four or more subjects including English Language
• German Language would be an advantage
• Able to demonstrate highly developed secretarial and administration skills in a similar role/capacity
• Good effective communicator at all levels
• Ability to use own initiative
• Flexible approach
• Able to demonstrate ability to work effectively in a pressurised environment.
  
  

Our Offer

• The opportunity to work with an industry-leading manufacturer.
• Secure and progressive work environment.
• Competitive salary and benefits.
• Training and personal development
  
  
  

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Aleksandra Szczepanska.
One Passion. Many Opportunities.

The Company
Liebherr-Great Britain Ltd. belongs to the Liebherr Group of Companies and is responsible for sales- and servicing of Liebherr's products throughout the United Kingdom and Ireland.

Location
Liebherr-Great Britain Ltd.
Normandy Lane
SG18 8QB Biggleswade
United Kingdom (GB)

Contact
Aleksandra Szczepanska
[email protected]