Office Administrator

An excellent opportunity has arisen for an Administrator to join our Property Services team based in Bolton. The main purpose of the role is to provide administrative support in the office and at site locations, ensuring the smooth running of the business or department.

Benefits:

Competitive Salary / 26 Days Holidays / Pension Scheme / Free Parking / Private Health Care / Professional Development & Training Opportunities / Free Wellbeing Initiatives such as eye care vouchers, occupational health, employee assistance programme / Flexible Working / Ministry of Fun / Online Retailer Discounts (Seddon Smartspending)

What you’ll do:

Coordinate and implement office procedures
Prepare documents such as letters, orders, reports, presentations and spreadsheets
Use a variety of software packages including Microsoft Office & third-party products, and bespoke products such as data administration and document management tools and internal databases
Create and maintain electronic / paper document management, including photocopying, printing and scanning
Organise meetings including management of electronic diaries, ordering refreshments, sending invitations and taking minutes
Booking hotels and arranging travel
Handle queries from management, team and customers etc.
Organise office space and housekeeping
Deal with email and phone enquiries and cover reception; greeting visitors, answering the switchboard, organising and distributing post
Supporting the procurement team with maintaining databases and systems, as well as ensuring subcontractors and suppliers meet standards and coordinating performance scores
Assisting with the procurement of materials, raising orders and being the point of contact for invoice queries
Working with Senior Management to arrange engagement events
Have you got what it takes:

Work as a multidisciplinary team, establishing good working relationships at all levels
Demonstrate excellent communication skills both written and verbal
Demonstrate strong time management skills
Exchange information in a tactful and diplomatic manner.
Work independently and act on own initiative, (proactive and forward thinking)
Ability to complete multiple tasks and projects on time and to a high standard, working to tight deadlines and under pressure
Travel between locations (branch/projects)
Show a willingness to be flexible
Experience of document management and data administration systems
Problem solving attitude with eye for detail (attention for detail)
Ability to demonstrate a good level of general education to GCSE standard in Mathematics and English (or equivalent)
Intermediate to advanced IT skills in MS office
NVQ 3/4 or equivalent
Experience of working as an administrator in a busy office environment (minimum 2 years)
Experience with a variety of software packages including Microsoft Office & 3rd party products such as data administration, document management tools and internal databases
Familiarity with office equipment.