Navy Command - IT Asset Officer
UK Ministry of Defence
Date: 2 days ago
City: Plymouth
Contract type: Part time
HMNB Devonport, Plymouth, PL2 2BG
Job Summary
Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of waterspace, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating homebase for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy.
Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.
The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications.
The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.
In HMNB Devonport, we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and car parking for those authorised.
This position is advertised at 37 hours per week.
Job Description
Primary Purpose
To support the ICT Manager to implement an IT Asset Management Strategy, in line with organisational objectives and policies.
Manage the entire lifecycle of IT assets, including acquisition, inventory management, deployment, maintenance, and disposal. Assets include, but not limited to, laptops, desktops, printers, scanners, copiers, monitors, and peripherals.
Establish and maintain a centralised database to track and monitor IT assets, ensuring accurate and up to date information on asset inventory, location, ownership, and status.
Conduct regular audits and assessments of IT assets, to identify potential risks, gaps or inefficiencies and propose corrective actions or improvements.
Support the ICT Manager in delivering technical refresh programmes to Site, conducting validation activities and maintaining updated database for Defence Digital.
IT Security Officer (ITSO) and deputy USO for the Directorate, conducting regular security spot checks, adhering to ITSO TORs.
Responsibilities
Collaborate with relevant stakeholders, such as Navy Digital, Defence Digital Customer Manager, and finance teams to ensure compliance with processes, budgetary considerations and policy for IT asset acquisition, management, and disposal.
Develop and maintain standardised procedures and documentation for IT asset management processes including tracking, software licencing and maintenance schedules.
Stay updated on emerging technologies and refresh programmes to be delivered by MOD.
Management of peripheral loans, including disks, memory sticks and card readers, undertaking audits and musters as required.
MODNET Laptop Management for NBC(D) and other directly supported units, by issuing & receiving Laptops, updating Laptops’ ownership records on REMEDY database, preparing Laptops for issue, monitoring stock levels of available Laptops.
Order new or replacement Laptops, IT peripherals via Defence Digital IT Service Catalogue.
Raise Navy Digital Front Door requests for new IT requirements within NBC Devonport.
Assist staff with ongoing Laptop issues, if required. Arrange for replacement of defective Laptops with supply contractor. Swap defective Laptops for new units, when available.
Provision of local IT Change Control support services by acting as MODNET AD for NBC(D).
Provide basic support and advice on the availability & use of MODNET System services, applications and hardware.
Ensure compliance with MOD policy for accreditation requirements for outsourced, standalone assets.
Raise Security Incident Report forms (SIRF) for any security breaches identified with improper use of IT assets.
Responsibilities
Collaborate with relevant stakeholders, such as Navy Digital, Defence Digital Customer Manager, and finance teams to ensure compliance with processes, budgetary considerations and policy for IT asset acquisition, management, and disposal.
Develop and maintain standardised procedures and documentation for IT asset management processes including tracking, software licencing and maintenance schedules.
Stay updated on emerging technologies and refresh programmes to be delivered by MOD.
Management of peripheral loans, including disks, memory sticks and card readers, undertaking audits and musters as required.
MODNET Laptop Management for NBC(D) and other directly supported units, by issuing & receiving Laptops, updating Laptops’ ownership records on REMEDY database, preparing Laptops for issue, monitoring stock levels of available Laptops.
Order new or replacement Laptops, IT peripherals via Defence Digital IT Service Catalogue.
Raise Navy Digital Front Door requests for new IT requirements within NBC Devonport.
Assist staff with ongoing Laptop issues, if required. Arrange for replacement of defective Laptops with supply contractor. Swap defective Laptops for new units, when available.
Provision of local IT Change Control support services by acting as MODNET AD for NBC(D).
Provide basic support and advice on the availability & use of MODNET System services, applications and hardware.
Ensure compliance with MOD policy for accreditation requirements for outsourced, standalone assets.
Raise Security Incident Report forms (SIRF) for any security breaches identified with improper use of IT assets.
Person specification
The post holder will have excellent communication skills and a willingness to learn.
We are looking for a diplomatic team player who can establish positive relationships and work collaboratively with stakeholders across the organisation and at all levels.
They must have strong interpersonal skills and the ability to build collaborative relationships, as well as the ability to listen and interact confidently with others.
Good working knowledge of Microsoft Office suite including Outlook, Word, SharePoint, MS Teams, Excel and PowerPoint.
A knowledge of managing IT assets would be beneficial but not essential
Behaviours
We'll assess you against these behaviours during the selection process:
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (750 Word count)
At sift, you will be assessed against your CV, Statement of suitability and the following:
At Interview, You Will Be Assessed Against The Following:
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
Job Summary
Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of waterspace, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating homebase for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy.
Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.
The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning and managing contracts, to media and communications.
The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.
In HMNB Devonport, we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and car parking for those authorised.
This position is advertised at 37 hours per week.
Job Description
Primary Purpose
To support the ICT Manager to implement an IT Asset Management Strategy, in line with organisational objectives and policies.
Manage the entire lifecycle of IT assets, including acquisition, inventory management, deployment, maintenance, and disposal. Assets include, but not limited to, laptops, desktops, printers, scanners, copiers, monitors, and peripherals.
Establish and maintain a centralised database to track and monitor IT assets, ensuring accurate and up to date information on asset inventory, location, ownership, and status.
Conduct regular audits and assessments of IT assets, to identify potential risks, gaps or inefficiencies and propose corrective actions or improvements.
Support the ICT Manager in delivering technical refresh programmes to Site, conducting validation activities and maintaining updated database for Defence Digital.
IT Security Officer (ITSO) and deputy USO for the Directorate, conducting regular security spot checks, adhering to ITSO TORs.
Responsibilities
Collaborate with relevant stakeholders, such as Navy Digital, Defence Digital Customer Manager, and finance teams to ensure compliance with processes, budgetary considerations and policy for IT asset acquisition, management, and disposal.
Develop and maintain standardised procedures and documentation for IT asset management processes including tracking, software licencing and maintenance schedules.
Stay updated on emerging technologies and refresh programmes to be delivered by MOD.
Management of peripheral loans, including disks, memory sticks and card readers, undertaking audits and musters as required.
MODNET Laptop Management for NBC(D) and other directly supported units, by issuing & receiving Laptops, updating Laptops’ ownership records on REMEDY database, preparing Laptops for issue, monitoring stock levels of available Laptops.
Order new or replacement Laptops, IT peripherals via Defence Digital IT Service Catalogue.
Raise Navy Digital Front Door requests for new IT requirements within NBC Devonport.
Assist staff with ongoing Laptop issues, if required. Arrange for replacement of defective Laptops with supply contractor. Swap defective Laptops for new units, when available.
Provision of local IT Change Control support services by acting as MODNET AD for NBC(D).
Provide basic support and advice on the availability & use of MODNET System services, applications and hardware.
Ensure compliance with MOD policy for accreditation requirements for outsourced, standalone assets.
Raise Security Incident Report forms (SIRF) for any security breaches identified with improper use of IT assets.
Responsibilities
Collaborate with relevant stakeholders, such as Navy Digital, Defence Digital Customer Manager, and finance teams to ensure compliance with processes, budgetary considerations and policy for IT asset acquisition, management, and disposal.
Develop and maintain standardised procedures and documentation for IT asset management processes including tracking, software licencing and maintenance schedules.
Stay updated on emerging technologies and refresh programmes to be delivered by MOD.
Management of peripheral loans, including disks, memory sticks and card readers, undertaking audits and musters as required.
MODNET Laptop Management for NBC(D) and other directly supported units, by issuing & receiving Laptops, updating Laptops’ ownership records on REMEDY database, preparing Laptops for issue, monitoring stock levels of available Laptops.
Order new or replacement Laptops, IT peripherals via Defence Digital IT Service Catalogue.
Raise Navy Digital Front Door requests for new IT requirements within NBC Devonport.
Assist staff with ongoing Laptop issues, if required. Arrange for replacement of defective Laptops with supply contractor. Swap defective Laptops for new units, when available.
Provision of local IT Change Control support services by acting as MODNET AD for NBC(D).
Provide basic support and advice on the availability & use of MODNET System services, applications and hardware.
Ensure compliance with MOD policy for accreditation requirements for outsourced, standalone assets.
Raise Security Incident Report forms (SIRF) for any security breaches identified with improper use of IT assets.
Person specification
The post holder will have excellent communication skills and a willingness to learn.
We are looking for a diplomatic team player who can establish positive relationships and work collaboratively with stakeholders across the organisation and at all levels.
They must have strong interpersonal skills and the ability to build collaborative relationships, as well as the ability to listen and interact confidently with others.
Good working knowledge of Microsoft Office suite including Outlook, Word, SharePoint, MS Teams, Excel and PowerPoint.
A knowledge of managing IT assets would be beneficial but not essential
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Working Together
- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Managing a Quality Service
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (750 Word count)
At sift, you will be assessed against your CV, Statement of suitability and the following:
- Working Together
- Managing a Quality Service
At Interview, You Will Be Assessed Against The Following:
- Working Together
- Managing a Quality Service
- Changing & Improving
- Making Effective Decisions
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Laura Ferguson
- Email : [email protected]
- Email : [email protected]
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].
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