Meetings & Events Project Support Executive

Job Title: Project Support Executive

Brand: Emota

Location: UK: Ashby-de-la-Zouch or hybrid

Reporting to: Project Director

Direct report(s): None

A Bit About The Role …

You will work for one or more of our pharmaceutical clients, managing the financial aspect of the delegate experience and the technology that goes into running a successful event registration system.

Your role will involve limited national and international travel and will support the Project Manager and designated team in the delivery of the delegate management experience and is based in our office in Ashby-de-la-Zouch for a minimum of two days per week.

We offer a comprehensive benefits package to you including volunteer days, 29 days holiday with an option to buy/sell, company pension, life insurance and many other benefits.

What will you do …

Delegate and Database Management:

• Set-up and administer event websites. Including collation of information and inputting of delegate details
• Ownership and maintenance of the Cvent registration templates
• Working with the team to work toward improvement and efficiency of the registration tool
• Uploading data into the Cvent registration system to help complete client reporting and budget management
  
  

Client Liaison and Development:

• On-site attendance at events
• Regular email follow-up to client to seek financial approval and payment
• Partaking in regular client training
  
  

Financial Management:

• Setting-up and maintenance of client financial files to completion and evaluation
• Ensuring all project files meet the requirements of an audit
• Manage client timelines and measurements
• Ownership of the delegate financial process, including reconciliation of all delegate related costs
• Responsible for sending financial overviews to the client, and following up to approval and invoicing
• Assist with identification and documentation of cost avoidance / saving measures
• Comply with company and client invoicing processes
  
  

What do you need to have …

• Live within a commutable driving distance of our office in Ashby-de-la-Zouch
• Client liaison skills
• Team motivator and professional team member
• A focus on accuracy, consistency and dedicated to customer service
• High-level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
• Previous Cvent Experience preferable
• With enthusiasm in abundance, you will be organised
• The flexibility to travel overseas
  
  

A Bit About Us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.

Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.