Medical Staff Administrator

Job Overview

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

An exciting opportunity has arisen for a Medical Staff Administrator to support the General Intensive Care & Surgical HDU teams within Critical Care at University Hospital Southampton.

This role will provide GICU and SHDU with administration support for the consultant team and resident medical Staff medical.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed Job Description And Main Responsibilities

To provide a comprehensive secretarial and administrative service to the Critical Care teams of GICU and SHDU including Matron/Clinical Lead, Consultant/senior nursing staff and junior medical staff.

• Ensure all relevant Medical eRosters are maintained correctly and submitted in a timely manner for payroll for additional payments including db rotas and Healthroster.
• Ensure the correct allocation of Consultants/Doctors annual leave and update calendar and rotas accordingly.
• Support Care Croup medical recruitment.
• Provide support for Care Group medical staffing projects.
  
  

Person specification

Qualifications, Knowledge & Experience

Essential criteria

• Level 4 Diploma or equivalent experience
• Knowledge across a range of administrative work procedures including non-routine elements
• Detailed knowledge of admin procedures and working processes
• Significant experience as a secretary or administrative assistant in a customer-focused environment
• Experience of complex staff rosters
• A good understanding of the importance of confidentiality and data protection
  
  

Desirable criteria

• Previous experience of working within the NHS
• Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota)
• Experience of recruitment
  
  

Trust Values

Essential criteria

• Patients First
• Always Improving
• Working Together