Medical Secretary

Provide a comprehensive secretarial and administrative support service to clinicians and their associated staff, following all relevant operational policies, procedures and work practices, to ensure the timely processing of all patient related information, including clinic letters, reports, referrals, appointments etc.

Ensure that all work tasks are carried out to a high standard of quality which meets all departmental and organisations’ requirements for information governance, data protection and confidentiality

Organise and plan own time, prioritising workload to ensure that all service requirements and priorities are met.

• Please note this vacancy may close early if sufficient applications are received*
  
  

Adhere to organisational targets relating to typing targets, waiting lists, patient referrals, elective admissions using appropriate technology.

Maintain the electronic diaries of clinicians, organising meetings, study leave, annual leave, etc, using appropriate technology.

Oversee clinic lists, ensuring that clinics are cancelled when consultants are not available, seeking agreement from clinicians to make amendments to clinic lists (i.e. cancelling and overbooking patients) and amending clinician’s rotas where appropriate.

Deal with queries from service users including patients and their representatives, in a manner that is consistent with legislation, policies and procedures whilst demonstrating understanding, empathy and discretion.

Organise and oversee the referral of patients to other departments/hospitals for further treatment/investigations/appointments in accordance with clinician’s instructions.

This role is supporting consultants/clinicians in the Respiratory Department based at UHNT.

This role is a job share - working days to be confirmed at interview

At North Tees & Hartlepool NHS Foundation Trust our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

We will support staff through providing an inclusive and supportive workplace with health and well-being initiatives, staff benefits and opportunities for personal and professional development. Staff recognition is very important to us; as well as performance reviews and appraisals, we recognise staff through Star and Team of the month, colleague recognition – a note of thanks, Managers Awards, Shining Stars and Service Awards.

We recruit for values and “Together we are North Tees & Hartlepool”

For further details / informal visits contact: Name: Olivia Turner Job title: Service Manager - Medicine Admin Email address: [email protected] Telephone number: 01642 624735

Laura Bunter

Deputy Admin Lead

[email protected]