Inbound Freight Admin

Inbound Freight Co-ordinator - Logistics

Full-time

Leeds - Thorpe Park

Ben Sherman started out in 1963 producing standout button down shirts from a factory in Brighton. Over 6 decades later the brand is still producing standout shirts, but has also expanded to a full lifestyle collection rich in the brands DNA. From the early days the brand has been linked to music and British subcultures and that remains a core aspect of the brands appeal today.

If you are passionate about being part of a British Heritage brand’s journey, why not join us?

Purpose of the role:

To provide direct administrative support to the Supply Chain Coordinator. The primary responsibility will be to assist in managing the delivery schedule, with a key focus on monitoring the department’s critical path and liaising with freight forwarder, suppliers and Head Office departments.

Responsibilities:

Supply Chain Tracking

• Daily interaction and management of freight forwarder ensuring continued focus on priorities
• Assist in maintaining the delivery schedule – Head Office deadlines and delivery dates
• Ensure that AX is correct and up to date with the 3rd party logistics tracking system (shipment and DC dates)
• Monitor the weekly Supply Chain Report (critical path) and communicate any potential risks/delays
  
  

Shipment Bookings

• Ensure the smooth movement of stock from the Far East and Europe over to the UK warehouse
• Chase suppliers for bookings
• Work with freight forwarder to address booking queries
• Liaise with Technical, Merchandising & Product teams to ensure timely approval of shipment bookings: variance requests, date queries, shipment samples review
• Check delivery paperwork and ensure suppliers provide bills of lading in a timely manner to avoid demurrage charges
• Liaise with Landed suppliers to ensure timely booking of deliveries into the warehouse
  
  

Delivery

• Liaise with 3rd party Warehouse Manager to plan weekly intake, manage changes and work through peaks
• Maintain Crew schedules to ensure key dates are not missed. Flag up issues well in advance where we have potential late delivery/payment issues and involve relevant parties as early as possible
• Research and document slipped deliveries and inform Head office departments
• Check delivery paperwork, investigate and report on discrepancies
• Understand Customs requirements for import and duty payment
  
  

General

• Work very closely with the team to ensure excellent logistical performance
• Support Logistics team when required, covering holidays
• Be influential in updating procedures within the team and suppliers
• Support with loading and unloading vehicles from the HO warehouse when necessary
  
  

Skills and Experience:

Essential:

• Strong levels of communication and interpersonal skills
• Good Microsoft Excel skills
• Excellent organisational skills
• Capable of working to tight deadlines
• Ability to prioritise and work well under pressure
• Dedicated and responsible approach to job role
• Ability to work both independently and within a small team
• Previous experience of working within a similar administrative role
• High degree of accuracy and attention to detail
  
  

Desirable:

• Experience within import/logistics
• Strong understanding of retail environment
• An understanding of the principles of freight forwarding and critical path
  
  

Skills

Supply chain

regulation

freight

logistics

organisation