Fundraising Assistant

Your Main Role/Job Summary:

You will be joining our fantastic Fundraising team which keeps the organisation surviving and thriving by bringing in funding from the smallest individual donor, a high-profile corporate partner, or individual major donors.

The post holder for this role works across the whole Fundraising team, providing administrative and operational support, including maintaining the fundraising database. We’re looking for someone with great people skills, as well as drive, initiative and determination. You’ll be diligent with details and accuracy, and have a dynamic approach to your work. You will be a natural problem solver, always looking to improve upon current processes to improve efficiency. The post holder will develop and maintain both internal and external contacts and will need a thorough understanding of Ardgowan Hospice.

• The post holder will support the activities of the fundraising department monitor the fundraising inbox, acting as first point of contact for a wide range of enquirers and supporters, including some high-profile donors and maintaining a professional approach at all times. 
• Monitoring hospice collecting cans to be emptied and processing of cans going out.
• Take responsibility for ensuring that full records are maintained on the fundraising database including timely processing of donations, grants and making sure donors are thanked in a timely manner.
• To assist the Fundraising team with some financial functions such as reconciling the bank statements between Fundraising and Finance, ensuring donations are correctly coded. Registration, processing, monitoring and follow-up of third party events (community efforts).
• Support donors and supporters with sponsor forms, t-shirts, buckets etc and any further support they may need
• Compilation and submission of quarterly and ad hoc Gift Aid claims.
• Participating in Hospice at events and attend cheque presentations on behalf of the hospice including liaising with local press.
• General administrative duties such as photocopying, filing, typing and fulfilment.Preparation of reports, maintenance and clearing of fundraising database
• Attend and contribute to all team meetings
• Some project and event responsibilities as agreed at Fundraising team meetings. To carry out a range of information-gathering activities as required, including online research. 
• Ensure that data processing is in accordance with GDPR compliance. 
• Stock control of merchandise.
• To assist the Fundraising team with some financial functions such as reconciling the bank statements between Fundraising and Finance, and ensuring donations are correctly coded. 
• Driving license and access to a car would be preferential 
• The duties listed are not exhaustive and may be varied from time to time as dictated by the needs of the Hospice. 
• The post holder will be expected to undertake other duties as appropriate and as requested by their line management team. 
• The post holder may be expected to work at any of the locations where the business of the Hospice is conducted. 

It is a condition of your employment that all information gained in the course of your employment will be treated with the strictest confidence both during your employment and after termination and must not be disclosed to unauthorised personnel or used for any personal gain.

Salary £ 25,545