Finance and Administration Officer

We are seeking an enthusiastic and reliable individual to join the Estates & Facilities team as Finance & Admin Officer. The post holder will provide an efficient and effective administrative, secretarial and clerical support service to ensure the smooth running of the Estates and Facilities department in Suite 8, Buckingham Row and to ensure all utility invoices are checked and processed in a timely manner. The selection process will be a panel interview and a short desktop exercise.

The post is 37.5 hours per week and working hours will be agreed at interview.

• The post holder is the first point of contact for the Head of Business & Community Estate Manager and Head of Facilities and is effectively responsible for directing or actioning queries in their absence.
• The post holder is required to manage and maintain the diary for the Head of Business & Community Estate Manager and Head of Facilities.
• Organise meetings with external contractors, suppliers and internal staff, ensuring the appropriate rooms are booked.
• Arrange meetings; agree agendas and minute take at meetings with the Head of Business & Community Estate Manager and Head of Facilities and prepare/distribute relevant information.
• Produce budget reports based on DFM database information relating to the E&F directorate budgets, including detailed ledger detail and sensitive staff payment information.
• Collate all relevant information onto an overview sheet for analysis by senior managers.
• Management of requests for changes of accommodation.
• Liaise with Support Services Manager on new requests for accommodation and clinic availability.
• Track progress of move requests and report any problems to the Support Services Manager.
• Liaise with external removal companies to arrange the removal of equipment.
• Liaise with Support Services Manager with regard to monitoring of non-attendance of clinical rooms.
• Liaise with Head of Business & Community Estate Manager regarding annual recharges to tenants and invoice and monitor accordingly.
  
  

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values..

For further details / informal visits contact: Name: Sharon Ashcroft Job title: Personal Assistant/Admin Manager Email address: [email protected] Telephone number: 0300 7003862