Executive Assistant to CEO

At Dalcour Maclaren, we're key players in the Utilities and Infrastructure industry, bringing the UK and Ireland closer to Net Zero every day. Our land, environmental and geospatial experts work together to unlock the consents needed by our clients to deliver key projects. Our services include land access and assembly, agricultural liaison, planning, environmental impact assessments and geospatial mapping. Join us, and play your part in helping us to achieve our vision; to be the professional services team of choice, leading the Utilities and Infrastructure industry to a sustainable future.

£50,000 - £60,000 per annum dependant on experience.

As an Executive Assistant, you will provide proactive administrative, logistical, and representative support to the CEO, enabling him to dedicate the majority of his time to strategic priorities and long-term business development. You will ensure the timely completion of all board papers and associated actions, while effectively managing key stakeholders across the organisation to uphold high standards of delivery.

Key Responsibilities

• Develop key communications, including formal and informal written documents and internal and external presentation slide decks, to final draft stage for CEO approval prior to publication.
• Optimise diary management to minimise unnecessary CEO meeting attendance, maximising time for strategic priorities, external visibility, relationship building, and future planning.
• Deputise on behalf of the CEO when necessary and appropriate, for data gathering, project implementation, and capturing points requiring escalation for decision-making.
• Conduct marketplace and industry research projects to inform business planning activities and future strategic development, presenting findings to the CEO and Board Members for consideration.
• Perform competitor watch research through desk-based activities and personal industry involvement alongside the CEO.
• Ensure the effective implementation of actions assigned to the CEO, from initiation to approval.
• Manage projects overseen by the CEO, ensuring all stakeholders deliver according to project plan requirements and taking corrective actions to realise project benefits.
• Ensure all statutory, management, and board correspondence is accurate and managed in a timely manner.
• Maximise opportunities to promote the CEO's personal profile within the organisation and the external industry and marketplace. Develop relationships with key external contacts to support the promotion of the CEO's opinions, ensuring appropriate visibility and profile for both the CEO and DM.
  
  

Qualifications, Skills, Experience, And Knowledge

• Proven experience in an Executive Assistant role directly supporting at CEO level
• Exceptional organisational and diary management skills
• High levels of flexibility and adaptability
• Flawless communication and presentation skills, both written and verbal
• Excellent telephone manner
• Ability to multitask and prioritise an ever-changing workload
• Capability to work under pressure and meet deadlines
• Strong problem-solving and decision-making skills
• Ability to work autonomously
• Skill in determining which emails, reports, and telephone calls need to reach the CEO and which do not
• Strong business and commercial acumen
• Proficiency in communicating with and presenting to senior management and executives
• Ability to build relationships at all levels across the business and with external contacts
• Experience using the full Microsoft Office suite
• Proficient drafting, writing, and research skills
  
  

Benefits

• Annual bonus scheme
• 25 days annual leave plus 1 day to celebrate your birthday
• Vitality Health Membership (including Private healthcare, subsidised gym membership and other discounts)
• Flexible working through our ‘Flexible Advantage’ supporting working families & your work/life balance
• Pension Scheme via The Peoples Pension
• Life insurance (4x Base Salary)
• Free on-site parking in non-city centre offices
• Cycle to work scheme
• 26 Weeks paid Maternity Leave
• 2 Weeks paid Paternity Leave
• BHN Extras – provides discounted gift cards for hundreds of popular retailers
• Electric Vehicle Salary Sacrifice Scheme (provided by Octopus Electric Vehicles) effective at 1 years’ service
• Sabbatical Policy effective at 3 years’ service
• Professional development – paid study leave
• Military service paid leave (7.5 days per year)
• Employee Assistance Programme (EAP) plus wider Mental Health & Wellbeing support
• 2 x Company-wide events every year, in addition to multiple office socials throughout the year
  
  

Dalcour Maclaren is an equal opportunities employer.