Executive Assistant (Fixed Term Contract)

Infogrid began in 2018 on a mission to make buildings more sustainable, buildings account for 39% of global carbon emissions and we’re creating real solutions to impact this!

We have amazing products solving real world problems, come and join us in either the UK or US and help drive our mission forward.

We operate in a startup environment where the sky’s the limit and hustle, creativity, and independent problem-solving are rewarded. Everything moves fast, including our priorities. You’ll have ownership and the opportunity to make a real impact – and amazing teammates supporting you every step of the way.

About the Role

Please take note that this is a fixed term role for 2 months with a possible extension of 1 month.

This exciting opportunity will focus primarily on supporting our CEO and additionally providing support to our senior leaders to ensure that our company goals and objectives are met and operations run smoothly!

This role includes overseeing executive scheduling, travel logistics, internal communications, and company-wide events. Additionally, the position will work closely with various departments, especially in relation to internal and external communications.

What you’ll be doing

Executive Support (60%)

• Manage professional and personal scheduling for the CEO, including inbox management, meeting agendas, and stakeholder coordination

• Oversee the CEO’s meeting cadence and ensure consistent communication and information dissemination to senior leaders and stakeholders

• Organize the CEO’s travel logistics (accommodations, transportation, and external meetings)

• Assist in managing company logistics to ensure organizational goals are achieved and priorities are met

• Ability to prioritize and filter requests and assess what's most important and urgent

Event Planning & Management (20%)

• Plan and orchestrate internal and off-site events, including leadership team meetings and company-wide events such as holiday parties

• Coordinate communications for CEO and senior leadership events

Internal Communications (20%)

• Write and edit content for internal communications, including the company-wide All Hands

• Partner with the People team to organize internal communications and company events

• Ensure communication consistency across all platforms

Qualifications

• Proven experience in executive support, business operations, or a similar role

• Exceptional organizational and multitasking skills

• Strong written and verbal communication skills

• Ability to maintain confidentiality and discretion in high-pressure situations

• Proficiency in Google software and communication tools (e.g., Slack)

Why we think you’ll love it here

• Huge responsibility and fascinating challenges – you’ll be joining us early on in our journey, with plenty of autonomy and room to develop your role.
• Fully remote company: we have offices in London and Washington DC available for employees, but most of us work fully remotely. We also do in-person team and company get togethers throughout the year.
• Joining a fast-growing team of brilliant people building solutions at the forefront of smart building technology!

We offer a great work environment, a clear development path, and many tangible benefits, here just a handful:

• Office in Central London to use when you like
• Enhanced paternity, maternity and adoption leave
• Competitive salary and equity participation
• Vitality Private Healthcare including vision, and dental benefits
• Pension Options
• Highly flexible and autonomous working
• Monthly paid personal development days
• Annual paid volunteer day to help out a charity of your choice

Come save the world with us!

Feel good about your work: Infogrid is actively helping big companies reduce their environmental footprint. We also offset everyone’s carbon footprint.

We’re flexible: We encourage remote working and offer flexible working hours to everyone.

We're passionate: everyone is passionate about the mission and how the work we do helps our planet

Work with great people: work alongside incredibly talented and supportive within a small but mighty workforce

And we'll do everything we can to support you during your application. If you need us to make any adjustments to your recruitment process, speak to our recruitment team who will be happy to support you.